Office of Student Affairs

Student Development
Funds for Student Travel

The Vice President for Student Affairs has established student development funds to assist students who travel and attend professional meetings, conferences and other co-curricular development opportunities, such as representing the University by presenting research, presentations, etc.   Funds are limited and are available on a first come, first served basis.  These funds are intended to supplement the funds required for student travel and are not intended to fund the entire cost associated with eligible student travel.  Travel requests are for domestic travel only.  Funds are for student travel development opportunities that are not part of a class or for credit seminar, and/or for academic credit.

Please review the Guidelines for Student Travel Funds

University Policy Compliance

All travel requests must have a faculty or staff sponsor or organization adviser (employee of the University) who will submit the request for funds, and the travel authorization form and required attachments, including liability waivers.  All funded travel must be in compliance with the University’s travel and business policies.  A travel authorization form (the same one used by faculty and staff for their travel) should be completed, and a list of names of all students traveling should be attached.  The travel authorization form must be submitted to Student Affairs at least 10 days prior to departure.  The funding request must be approved prior to the 10 days.  Receipts for the funded travel must be submitted to Student Affairs with a Travel Claim Form within 5 working days of the return to campus.  This is required for all students receiving student development travel funds. One claim form can be submitted for the trip and the employee sponsor would receive the reimbursement and then distribute to the students. Employees should review associated policies for traveling with students.  For assistance with the required forms, please contact Cindy McElroy in the office of Student Affairs, UC 208, 221-6570, mcelroyc@apsu.edu.

Amount of Available Funding

Maximum funds available for request per academic year are as follows and are based on purpose of travel, level of active student participation, total cost of travel, availability of funds, and destination:

Individual Student Maximum:  
                                      
Individual interest/development                   up to $300 
Invited speaker/accepted presenter             up to $600


Student Organization/Group Maximum:

Group/Organization development/interest     up to $600
Invited/competing/official rep                       up to $1,200

Please note:  These are the maximum award levels per academic year and that a funding request may be granted for an amount less than the maximum.  Funding is not guaranteed.  If the request is for funding for the same conference/purpose of trip, the request is  considered a student group under the funding guidelines.  Students may be funded once individually or once as part of an organization/group per academic year (once per academic year per student.)

In addition to the above, please review the Guidelines for Student Travel Funds for details about eligibility and application procedures.  To apply for student travel funds, complete the attached application and forward to:

                        Student Affairs
                        Student Travel Funds
                        Morgan University Center
                        Room 206