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Academic Program Modifications

The majority of program modifications to exisiting academic programs and the creation of new concentrations and minors do not require THEC notification and approval. This includes any modification to an existing program, with the exception of changing the degree designation of a program or converting a concentration to a stand alone major. (See APSU Policy 2:001 and THEC Policy A1.0).  A brief description of the two types of academic program modifications, Internal approval only and Tennessee Higher Education Commission (THEC) approval needed, follows:

Academic Program Modifications (Internal Approval Only)

  • Consolidate an existing academic program
  • Consolidate existing academic programs regardless of degree designations for Performance Funding purposes only
  • Conversion of an existing ground program to a fully on-line program
  • Curriculum modifications which increase or decrease the number of hours in an existing academic program
  • Curriculum Modifications in an existing academic program
  • Establish a certificate 24 credit hours of less regardless of degree level
  • Establish a new concentration or minor
  • Establish an articulation agreement between institutions
  • Extend an existing degree program to be delivered 100% at an off-campus location
  • Inactivation of an existing program or concentration
  • Name change for existing academic program
  • Name Change for existing concentration within an academic program
  • Reactivation of a program that was placed on inactication within the past 3 years
  • Termination with or without phase-out of an existing program or concentration
  • Policy Revision: Admission/Progression/Graduation (institutional or program specific)
  • Other
  • May 15 for all actions approved between January 1 and April 30
  • August 15 for all actions approved between May 1 and July 31
  • January 15 for all actional approved between Augusy 1 and December 31

Academic Program Modifications (THEC Approval)

  • Changes to degree designations of existing academic programs
  • Elevation of an existing concentration to a standalone academic progra

Please visit the At-A-Glance page located to review the forms and approval process required for this type of academic program modification. You can access this page by click here.

 

Estimated Timeline:

 

Process

Estimated Timeline

Obtain initial support from Department and College
Ensure Department and College leadership support the proposed program modification.

  ~Month 1

Intake
Complete the APSU Academic Programs Intake Form if applicable

~Month 1

Draft
Prepare the Program Modification form in Curriculog and any supplementary documents required.

~Month 1

Review and Feedback: Internal
Ensure your academic department concurs with all information to be submitted in the Program Modification form and submit in Curriculog.

~Month 2

APSU Approval Process

*Please note that the approval bodies do not meet during the months of June - September and January.

  1. Academic Affairs Curriculum Coordinator
  2. Associate Dean
  3. Director of the Library Services, if applicable
  4. Director of Finance and Budgets, if applicable
  5. Vice Provost and Associate Vice President of
    Academic Affairs
  6. Department Curriculum Committee
  7. Department Chair
  8. College Curriculum Committee
  9. College Dean
  10. Council for Teacher Education, if applicable
  11. Graduate Academic Council, if applicable
  12. Graduate Dean, if applicable
  13. Provost and Vice President for Academic Affairs
  14. Department Chair (review only)
  15. University Curriculum Committee
  16. Provost and Vice President for Academic Affairs
  17. President, if applicable
  18. APSU Board of Trustees, if applicable
  19. THEC, if applicable
  20. SACSCOC, if applicable
~Months 3-4

 

 Additional Steps if THEC approval is Required

Respond
Active communication from THEC regarding questions
about the Forms is expected and immediate response
from the department is required.

                     ~Month 5-6

THEC Decisions
The Office of Academic Affairs will notify the Department
about THEC's decision. If approved Academic Affairs will
the appropriate APSU offices (ie: The Registrar,
Admissions, Financial Aid, etc.). If the change requires
further THEC response and SACSCOC approval, APSU
Academic Affairs will discuss next steps. THEC has
final approval.
~Months 6+
Four Year Plan & Graduate Degree Maps
The Department is responsible for meeting with the
Center for Teaching and Learning (Undergraduate) and
the COllege of Graduate Studies (Graduate) to
incorporate the approval modification to the modified
program's Four Year Plan or Graduate Degree Map.
This will be in collaboration with the Registrar's Office.
~Months 6+

 

Note: Please navigate to Curriculog and sign in to complete the Program Modification form (Curriculog Form 6 or 10). Once completed, submit for review and approval through the APSU approval bodies (i.e., Department and College Curriculum Committees, Graduate Academic Council (if applicable), Teacher Education Council (if applicable) and the University Curriculum Committee).