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New Academic Program Development

Required Documentation

  1. Required documents for APSU Review and Approval
    1. Letter of Notification (Curriculog Form 7)
    2. THEC Financial Projections Form
    3. APSU New Program Form (Curriculog Form 4 or 8)
  2. Required documents for THEC submission
    1. A letter from APSU President stating support for the development of the Letter of Application
    2. All information initially submitted in the Letter of Notification (Curriculog form 7)
    3. THEC Financial Projections Form
    4. APSU Curriculog New Program Form

Preparation Guidance

Please address each section and sub-section. If an item is not applicable, a statement should be included explaining why it is not applicable.

Section 1: Introduction

Section Title Guidelines
Date of submission  
Institution(s) If the program will include a cooperation or collaboration, please include the name(s) of the involved institutions.

Title of Program

  • CIP and SOC Codes
  • Concentrations
    • CIP and SOC Codes

Please refer to the information provided in the Letter of Notification. If additional assistance is required, please review the following information:

Projected date of submission of implementation portfolio Please refer to the information provided in the Letter of Notification.
Target date for board approval Please refer to the information provided in the Letter of Notification.

Proposed date of Program Implementation

a) Purpose
b) Institutional Priority
c) Need
d) Impact
e) Diversity Statement
f) Plans for accreditation
g) Identify any low producing programs at APSU
i) List all newly approved and established programs
Identify any low producing programs in the same or similar CIP/SOC codes in any public institution in TN.

Proposed implementation date: The proposed implementation date is the date/semester the department wants student enrollment to occur. Please refer to the date that was listed in the Letter of Notification.

Sections A-D: Sections A-D allow the academic unit to expand on the reasons why this program will be beneficial for APSU students that the institution. All information provided in this section should clearly identify how this program aligns with the mission, vision and strategic goals of the department, college and institution as well as how it will impact students, the community and industry.  Attention should be paid to what aspirational peer and other leading institutions are offering.

Section E: As described in the template, discuss how this program will enhance diversity on campus. Please review APSU’s 2016-2021 Diversity Plan.

Section F: In addition to addressing any applicable professional accreditation needs and expected dates, please consult with the AP/AVPAA to determine if the program will require a SACSCOC Substantive Change Review and the impact of this.

Section G: THEC releases a report each year that lists the various low producing programs

Section H: Utilize the links provided in the Letter of Application template to obtain this information.

Section I: Reference the latest THEC Annual Program Productivity Report(s).

Section II: Articulations, Collaborations and Duplications including Interdisciplinary Proposals

Section Guidelines
A. Opportunities for Collaboration

Please refer to the information listed in items 8 and 9 of the Letter of Notification. For additional assistance, please visit THEC’s Academic Program Inventory to search for similar programs.

Describe if and how a collaboration may be possible with one or more of these institutions.

B. Collaboration details, if applicable

Prior to submission, this information must be discussed with the Office of Academic Affairs and the participating institution(s).

B. Academic Common Market identification and argument

If this program is not available through the Academic Common Market, please indicate that it is not and any future plans if the department would like to offer it via the Academic Common Market.

C. Online program details, if applicable If the program will be offered both 100% online and on-campus, explain how the existing ground program will be maintained and if there will be any additional resources needed to do so.

Section III. Program Structure

Section Guidelines
A. Residency requirements (in keeping with SACSCOC requirements)  
B. Macromajors or Academic Foci See the Letter of Application Instructions
C. Curriculum

Bachelor's degrees require a minimum of 120 semester credit hours.

Special note: When developing the curriculum, please ensure that there is an alignment of the cuirrculum and experiences described or offered and that they match the goals of what the graduate will be able to do (the stated learning outcomes).

Section IV: Student Enrollment Projections

Section Guidelines


  • Full-time headcount
  • Part-time headcount
  • Anticipated international headcount
  • Total Year Headcount

Enrollment and graduate numbers are only estimates. When estimating this information, you are not limited to using only Tennessee numbers – please include national numbers.

With regard to THEC’s minimum number of expected graduates, unless there is not a similar program at any other school in the nation, please do not rely on this data exclusively.


FTE Estimate = Total full-time headcount + 1/3 Total part-time headcount

A. Explain basic assumptions including attrition rate used to estimate the size of the program.


B. Describe the recruitment plan for domestic and international enrollment.


Section V. Resources

Section Guidelines
A. Accreditation report/audits

Overall, when discussing resources, the department should assume that the majority of new programs will require additional resources (recruitment, faculty, professional development, library resources, impact on faculty teaching load, etc.). 

B. List requirements for needed resources
C. Cite THEC annual degree productivity data
D. Faculty
E. Administrative/organizational structure and personnel
F. Clerical and Support Personal, avaialble and needed
G. Existing library and information technology resources available
H. Student advisement support
I. Existing and anticipated instructional facilities & instructional equipment to support the proposed program.

Section VI. Financial Projections

Section Guidelines
A. Use the THEC Financial Projections Form (FP) to provide revenues and expenditures for the proposed program. If the proposed program involved more than one institution, provide a separate excel FP Form for each institution as well as an aggregate for the combined financial projects. Submit the THEC Financial Project Form as an Appendix. 
  • Do not alter the FP form. Please let it self-populate.
  • Use the web-published version of the FP each time, to ensure the latest version is being used.
  • Do not be shy about requesting funding, however, assume that the funds must come from APSU.
  • Explain the tuition revenue clearly.
    • Indicate the financial implications if the program is drawing students away from another program because the tuition revenue is not new in this case.
  • With regard to grants, it is not sufficient to state that a grant has been applied for.
    • APSU will be asked to wait to submit the program proposal until the grant has been awarded.
  • Please ensure that the department submits the draft THEC Financial Projections form to the following parties prior to submitting the draft to the AP/AVPAA:
  1. Meet with your department chair or dean
  2. Meet with the Director of Budgets and Financial Planning
B. If reallocation is used, provide a rationale and source for reallocation of budgeted funds. Cite the THEC annual degree productivity data where funds may be redirected from closed/low producing programs (A1:1.2OP) Discuss with Academic Affairs.

C. List for each institution involved:

  1. All active Letters of Application
  2. Approved programs not meeting benchmarks
  3. Low producing Programs at all levels
  4. Programs terminated within the last 12 months
Discuss with Academic Affairs.