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Estimated Implementation Timeline:

Process

Estimated Timeline

Obtain initial support from Department and College Seek support from college and department leadership to proceed with program change or development of new academic program

Month 1

Intake Complete and submit the Academic Program Intake Form (Curriculog Form 2)

Month 1

STEP ONE: LETTER OF NOTIFICATION

Draft Use the Letter of Notification (Curriculog Form 7) to prepare the document

~Months 1-2

Review

1) Internal Review: Submit Curriculog New Academic Program form to the Associate Dean for review and feedback. Should the Associate Dean be in support of the proposal, they will make a decision in Curriculog to move the proposal forward into the official approval process. If proposal is sent back for modification update accordingly, relaunch and approve in Curriculog.

Approval Process

  • Academic Affairs Curriculum Coordinator
  • Associate Dean
  • Department Chair
  • Director of Library Services
  • Director of Finance and Budgets
  • College Dean
  • Vice Provost and Associate Vice President for Academic Affairs
  • Provost and Vice President for Academic Affairs
  • Department Chair (to review and approve any changes that have been made to the original proposal)
  • President
  • THEC

 Note: Upon submission of the draft Letter of Notification, Academic Affairs will notify THEC about the forthcoming Letter of Notification.

~Months 1-2

Submit With approval from the President and Provost, the VP/AVPAA will submit the final Letter of Notification to THEC staff. Academic Affairs will serve as the liaison between THEC and the Department.

~Months 1-2

THEC Staff Review THEC staff will have 30 days to respond to the submitted Letter of Notification.

 

Approval Academic Affairs will receive notice regarding THEC staff's decision and will notify the Department. If approved, the Department may proceed with completing the New Academic Program Form (Curriculog Form 4 or 8).

~Months 1-2

STEP TWO: New Academic Program Proposal

Preliminary Preparation

Pending THEC staff approval of the Letter of Notification, complete the following:

  • Complete the New Academic Program Proposal (NAPP) form (Curriculog Form 4 or 8). If you are submitting a proposal for a new Graduate program, you will use Curriculog Form 4 and if you are submitting a proposal for a new Undergraduate program, you will use Curriculog Form 8.
  • Seek support from the appropriate departments to begin gathering data and answering application questions
  • Section I.C: Need: Director of Career Services

~Months 3-8

Draft Department prepares drafts of the NAPP (Curriculog Form 4 or 8).

~Months 3-8

Review

1) Internal Review: Submit draft in Curriculog to Associate Dean and Department Chair for review and feedback. Modify proposal with any feedback.

 2) Financial Review: Review the THEC Financial Projection Form with the Director, Budgets and Financial Planning.  Modify to incorporate feedback.

3) APSU Approval Process: Submit the NAPP, for review by the following APSU approving bodies in sequential order:

  1. Academic Affairs Curriculum Coordinator
  2. Associate Dean
  3. Directory of Library Services
  4. Director of Finance and Budgets
  5. Vice Provost and Associate Vice President of Academic Affairs
  6. Department Curriculum Committee
  7. Department Chair
  8. College Curriculum Committee
  9. College Dean
  10. Council for Teacher Education, if applicable
  11. Graduate Academic Council, if applicable
  12. Graduate Dean, if applicable
  13. Provost and Vice President for Academic Affairs
  14. Department Chair (for review and approval of any changes that have been made to the original proposal)
  15. University Curriculum Committee
  16. Provost and Vice President for Academic Affairs
  17. President
  18. APSU Board of Trustees
  19. THEC
  20. SACSCOC, if applicable

~Months 3-8

Submit The NAPP Curriculog form will be routed to UCC for approval and if necessary upon UCC approval, Academic Affairs will provide NAPP documentation to THEC staff for approval. Academic Affairs will serve as the liaison between THEC and the Department.

~Months 3-8

Respond

THEC has 30 days to review the NAPP and provide feedback. Active communication from THEC regarding questions about the NAPP is expected and immediate response from the department is required. At the same time VP/AVPAA submits NAPP to THEC staff, submit list of external reviewers.** Below is a list of criteria to be utilized when selecting external reviewers:

  • subject matter expert in the proposed fields
  • tenured faculty member with associate or higher academic rank, teaching and a record of research experience
  • no prior relationship with either the institution or close personal or familial relationship with the potential faculty involved in the proposed academic program
  • not be employed in the state of Tennessee
  • not have been a consultant or a board member at the institution within the last seven years
  • not be a graduate of the institution
  • not have any other relationship that could serve as an impediment to rendering an impartial, objective professional judgement regarding the merits of the proposed academic program.

~Months 3-8

Approval The Office of Academic Affairs will notify the Department about THEC's decision.

~Months 3-8

STEP THREE: EXTERNAL REVIEW

  • Internal preparations
  • External Reviewers visit APSU and conduct interviews with key Administrators, College and Department Leadership and faculty.

Within 30 days after the visit, external reviewers prepare an "external review report" and submit to APSU and THEC staff. 

Within 30 days of receiving the External Review Report, APSU must submit a response to THEC staff. THEC staff have 15 days to respond with one of three options: support, not support or defer for revision/more information. 

~Months 11-13

Program submitted to Board agenda by Academic Affairs (Months 13-15)

Program approved at the THEC quarterly meeting. *Official advertisement of program may begin* (Months 16-17)

Full implementation of program within all required APSU Departments (Months 17+)*

* The process may require more time if SACSCOC approval is required.

** Department should develop a list of 5-6 proposed external reviewers.