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Program Development Process 

The following chart provides the detailed process guidelines and an estimated timeline for the creation of a new academic program.

Process

Estimated Timeline

Obtain initial support from Department and College
Seek support from college and department leadership to proceed with program change or development of new academic program

Month 1

Intake
Complete and submit the Academic Program Intake Form (Curriculog Form 2) to the Assistant Provost and Assistant Vice President for Academic Affairs (AP/AVPAA).

Month 1
STEP ONE: LETTER OF NOTIFICATION

Draft
Use the Letter of Notification (Curriculog Form 7) to prepare the document

~Months 1-2

Review

1) Internal Review: Submit draft to the Associate Dean and Department Chair for feedback and approval to proceed. Modify document with any feedback.

2) Academic Affairs Review: Submit draft to the AP/AVPAA for review and editorial feedback 30 days in advance of desired submission to the University Curriculum Committee (UCC) and/or Tennessee Higher Education Commission (THEC). Modify document with feedback.

  • Note: Upon submission of the draft Letter of Notification, Academic Affairs will notify THEC about the forthcoming Letter of Notification.
~Months 1-2
Submit
With approval from the President and Provost, the AP/AVPAA will submit the final Letter of Notification to THEC. Academic Affairs will serve as the liaison between THEC and the Department.
~Months 1-2
   
Approval
Academic Affairs will receive notice regarding THEC’s decision and will notify the Department. If approved, the Department may proceed with completing the New Program Form (Curriculog Form 4 or 8).
~Months 1-2
STEP TWO: LETTER OF APPLICATION
Preliminary Preparation

Pending THEC approval of the Letter of Notification, complete the following:

  • Complete the New Academic Program Proposal (NAPP) form (Curriculog Form 4 or 8). If you are submitting a proposal for a new Graduate program, you will use Curriculog Form 4 and if you are submittiing a proposal for a new Undergraduate program, you will use Curriculog Form 8.
  • Seek support from the appropriate departments to begin gathering data and answering application questions
~Months 3-8
Draft
Department prepares drafts of the NAPP (Curriculog Form 4 or 8).

~Months 3-8
Review

1) Internal Review: Submit draft to Associate Dean and Department Chair for review and feedback. Modify document with any feedback.

 2) Financial Review: Review the THEC Financial Projection Form with the Director, Budgets and Financial Planning.  Modify to incorporate feedback.

3) Academic Affairs Review: Submit draft to AP/AVPAA for review and editorial feedback 30 days in advance of desired submission to UCC and/or THEC. Modify document with feedback.

4) APSU Approval Process: Submit the NAPP, for review by the following APSU approving bodies in sequential order:

  1. Department Curriculum Committee
  2. College Curriculum Committee
  3. Graduate & Research Council, if applicable
  4. Council for Teacher Education, if applicable
  5. University Curriculum Committee
~Months 3-8

Submit
On behalf of the President, AP/AVPAA will submit the final NAPP to UCC for approval and if necessary upon UCC approval to THEC for approval. Academic Affairs will serve as the liaison between THEC and the Department.

~Months 3-8
Respond

THEC has 30 days to review the NAPP and provide feedback. Active communication from THEC regarding questions about the NAPP is expected and immediate response from the department is required. The THEC will post an approved NAPP on the THEC website which will remain valid for a period not to exceed three years during which time the program must receive full approval or the NAPP will expire.

~Months 3-8
Approval
The Office of Academic Affairs will notify the Department about THEC’s decision.
~Months 3-8
STEP THREE: IMPLEMENTATION PORTFOLIO
Preliminary Preparation
Pending approval and THEC posting of the approved NAPP, Department should review the Implementation Portfolio forms and identify areas that require external assistance.

~Months 7-11

Draft
Department prepares draft of the Implementation Portfolio and compiles required supplementary information

~Months 7-11
Review and Feedback

1) Internal Review: Submit draft to Associate Dean and Department Chair for review and feedback. Modify document with any feedback.

2) Academic Affairs Review: Submit draft to the AP/AVPAA for review and editorial feedback 30 days in advance of desired submission to THEC. Modify document with feedback.

~Months 7-11
Submit

Academic Affairs will submit the entire proposal package, includingImplementation Portfolio form to THEC.

Upon acceptance of the Implementation Portfolio, the THEC will seek dates of campus availability and a list of recommended experts with no conflict of interest to serve as consultants.
~Months 7-11
STEP FOUR: EXTERNAL REVIEW
  • Internal preparations
  • External consultants visit APSU and conduct interviews with key Adnistrative, College and Department Leadership and faculty.

External consultants review the produced “external review report” returned to the THEC and provide input.

APSU responds to reviewers input and begin unofficial planning (no advertising) of program for selected semester start
~Months 11-13

Program submitted to Board agenda by Academic Affairs (Months 13-15)

Program approved at the THEC quarterly meeting.
*Official advertisement of program may begin* (Months 16-17)

Full implementation of program within all
required APSU Departments (Months 17+)

* The process may require more time if SACSCOC approval is required.