Gaining Access to the APSU Administrative Computer

An employee of APSU who requires access to information stored on the administrative computer must complete one to three steps (depending upon what information is needed) to satisfy local security requirements as well as those of the Division of State Audit.

The levels of access on the administrative VAX are listed below:

1) The APSU menu:

All access is initiated through this menu program, which displays the program choices an employee has. A few programs are available to everyone with an account, but most require specific approval.

 

2) Program choices:

Contained in the menu is the list of programs available for an employee. Every employee's list of programs will be different depending upon the job function of that employee.

 

3) Screen security:

This is a feature of programs purchased by the State Board of Regents to access the Student Information System (SIS), the Financial Records System (FRS), the Human Resources System (HRS), and the Alumni Development System (ADS).

STEP 1: The Account Application (required by all employees)

The employee must complete a form entitled "Faculty, Staff, and Student Worker Account Application". This needs to be done only one time, but is a requirement before any access to the administrative computer can be allowed. The account application must also be signed by the employee's supervisor (Director status or above). Once this form has been processed, the employee will have access to the "APSU Menu".

STEP 2: Menu Program Access (required to access individual programs beyond those available to all users)

An employee who requires access to any programs not automatically available to all menu users must complete a "Menu Program Access Form". This form allows the employee to access the specific programs listed on the form. This form must also be signed by the employee's supervisor and should list all programs to be accessed which are not already in the employee's menu. If an employee will be accessing programs "owned" by another office, the supervisor of the other office must also sign off for access to those programs.

STEP 3: Screen Security (required for SIS/FRS/HRS/ADS only)

Programs supplied by SCT through the Tennessee Board of Regents require a further level of security. Access to specific screens in each system must be requested by use of the appropriate screen security form for that system. The appropriate system coordinator must submit this form (for SIS, there is a coordinator for each of 4 major areas - records, admissions, financial aid, business office).

Completed forms should be sent to the Office of Information Technology for processing.