• Instructions
  Outlook Web Access Address
  Connecting Entourage to Exchange 2007
  POP Information
  Changing Exchange passwords
  Creating personal distribution lists
  Backing up e-mails to save
  Changing your Windows Logon and Outlook password
    
• Resources
  Electronic Communications Guidelines
  Printable MS Exchange Account Application
  Outlook Tips and Hints

Outlook Web Access 2007 (OWA) Address

There is a new login page for your APSU email! You can now access your email using http://owa.apsu.edu.  Your username is your email address and your password is your same email password.

For a overview of the new features available through Outlook Web Access, please browse to http://www.microsoft.com/exchange/code/OWA/index.html

Connecting to Exchange 2007 using Entourage

1. In Account Settings, click Entourage
2. Double Click on your account
3. Type your user information using the screenshots below as a guide
4. Click Done and close Account Settings.
5. You may have to restart Entourage for changeover to be complete.

POP Information for Exchange 2007

• Incoming Server - owa.apsu.edu

• Outgoing Server - Please specify the server provided by your local server provider

• Port - 995 (Secure/SSL)

Changing Exchange Passwords

The method used for changing your password is different depending on which operating system you are using.

Windows XP Instructions

Windows 95/98/NT

1. Click on the Start button, Settings, Control Panel.
2. Double-click the Passwords icon.
3. Click on Change Windows Password...
4. Select Microsoft Networking (by clicking the check box besides this option).
5. In the corresponding boxes, type your current password and then the new password twice.
6. Click on OK twice and close the Control Panel window.

The networking software and configuration of Mac systems on campus does not allow users to change the Exchange/NT password directly from their computers.  To have this password changed contact the Exchange Administrator at extension 6393 or by e-mail  (emmonsc@apsu.edu).

Creating Personal Distribution Lists

To create a personal distribution list:

1. From the Tools menu, select Address Book.
2. From the File menu, choose New Entry.
3. In the Select The Entry Type box, select Personal Distribution List.
4. Under Put This Entry, select In The, then select Personal Address Book, and click on OK
5. In the Name box, type the name of your distribution list.
6. Click on the Add/Remove Members button.
7. Double-click each name you want to add to the distribution list.
8. Choose OK until all open dialog boxes are closed.

Unfortunately, we cannot increase disk quotas on Exchange because of limited storage resources. However, you can free space off the server by moving part of the messages to a file saved on your PC. There are 2 ways to do this:

1. Using the Archive option: to save mail messages to a local file based on their age.

1. On the File menu, click Archive.

2. To archive all folders, click Archive all folders according to their Auto Archive settings. To archive one folder only, click Archive this folder and all subfolders, and then click the folder that contains the items you want to archive.

3. In the Archive file box, type a file name for the archived items to be transferred to, or click Browse to select from a list.

4. In the Archive items older than box, enter a date. Items dated before this date will be archived.

2. Using Personal folders: to save selected mail messages to a local file (in the same manner you move mail items to a subfolder).

To create a personal folder in Outlook,

1. If you don't have the Folder List view already enabled, select Folder List in the View menu.

2. Select Services from the Tools menu.

3. Click the Add... button.

4. Select Personal Folder in the list of Available Information Services and click the OK button (you may need to scroll down the list to get to this service).

5. Type a file name for this personal folder and click the Open button.

6. In the next dialog box, click the OK button. This creates a Personal Folders item in the folder view.

To move messages to the Personal Folders section, just select and drag the desired messages to the Personal Folders location.

To change your NT Account Password, Click on the "Start" button, go to "Settings", then "Control Panel".

Double click on the "Passwords" icon. Click on "Change Windows Password" button. Make sure "Microsoft Networking" is checked.

Click on "OK". Enter Old Password, New Password and Confirm New Password in the appropriate boxes and then click on "OK".