5:017 Charitable Organization Campaigns and Contributions
|Austin Peay State
|Charitable Organization Campaigns and Contributions
||March 8, 2017
||Vice President for Finance and Administration
On an annual basis in accordance with the provisions in this policy, designated charitable
organizations that have been previously approved may participate in a workplace fund-raising
campaign. Employees of Austin Peay State University may authorize deductions from
their pay for donations to these designated organizations.
The purpose of this policy is to establish the operational procedures for Charitable
Organization Campaigns and Contributions.
-Making Charitable Contributions
-Process to Establish Payroll Deductions
-Methods of Payroll Deduction
-Requirements and Limitations
-Designating an Organization or Agency for Charitable Deductions
Part of the University's mission is community service. Therefore, to assist employees
who wish to engage in charitable giving, the University provides services to facilitate
contributions. For many, donations to a recognized agency campaign may be the major
charitable contribution made during the year, while for others it is only part of
their overall charitable contribution plan. Giving is a matter of personal conscience
and ability and is not a job performance requirement.
Contributions may be made through payroll deductions for organizations which have
met Austin Peay State University’s standards for voluntary contributions and the requirements
of this policy. Eligible organizations must provide direct and substantial health
and human services to APSU employees, their families, and other Tennesseans and/or
provide substantial financial support to health and human services agencies that provide
significant services to Tennesseans and have a substantial presence in the State.
Austin Peay State University will conduct a primary charitable giving campaign in
the fall of each year. All organizations registered with the APSU Office of Human
Resources by August 1 of each year will be eligible to participate. An employee will
be appointed annually by the President to coordinate the annual fund drive by assembling
and mailing information to each employee. Materials for distribution must be received
at the University by September 1 in order to be distributed in the campaign. The
Campaign Coordinator will also receive pledges and forward that information to Human
Resources for payroll deduction. No agency will be allowed to solicit on campus during
the campaign unless participating in an activity that is available to all organizations.
Any other charitable campaigns must be approved by the President.
Process to Establish
The Office of Human Resources will maintain a master list of eligible agencies which
is available to all employees.
Information about a particular agency may be obtained from the agency directly through
telephone numbers provided in this listing.
- Organizations with current payroll deductions are "grandfathered" and will not require
- New organizations must contact the APSU Office of Human Resources to provide documentation
and obtain approval for deductions.
- Newly approved organizations will be added to the master list on the date specified
in the calendar.
Methods of Payroll
- Employees may select a monthly deduction, which will commence with the paycheck in
January. Lump-sum contributions will be taken entirely from the January paycheck.
Persons on the semi-monthly payroll will have their deductions split into equal amounts
for both payrolls in a month.
- New employees may select monthly or lump-sum deductions. These payroll deductions
will be taken from the paycheck during the first full month of employment.
- Newly approved organizations will be required to obtain a minimum of five (5) participants
at APSU in order to establish payroll deductions.
- Employees will be limited to three (3) charitable organization deductions. Umbrella
organizations, such as United Way or Combined Health Appeal of Tennessee, will be
regarded as one deduction.
Agency for Charitable
- Austin Peay State University employees will use the Charitable Organization Pledge
Form to designate contributions to particular agencies or sub-agencies. Pledge forms
should be forwarded directly to the Campaign Chairperson who will forward them to
Human Resources at the close of the Annual Charitable Giving Campaign.
- Austin Peay State University does not inform participating charity agencies of the
individual names of employees who designate their pledge. Employees who would like
an agency to know of pledges designated under their names may send a copy of the completed
authorization form to the agency. Personal checks should be forwarded through the
Campaign Chairperson who will forward them to the designated agency. This ensures
the University receives credit for the contribution. No cash contributions will be
APSU Policy 5:017 (previously 5:034) – Rev.: March 8, 2017
APSU Policy 5:017 – Issued: February 15, 2000
President: signature on file