Financial Services
Go back

Financial Services

CHECK YOUR FINANCIAL AID STATUS

Eligibility

You may review your financial aid eligibility by following the steps below:

  1. Go to onestop.apsu.edu
  2. Login to AP OneStop using your username and password. If you have NEVER used the OneStop system, your password is Ap followed by your six-digit date of birth (Apmmddyy)
  3. Select “Web Self Service”
  4. Select “Financial Aid and Veterans Affairs”
  5. Select “Eligibility”
  6. From the drop-down menu, select the aid year for which you are checking eligibility. There are three tabs that will help you understand your eligibility. These tabs are explained below:

Student Requirements

Holds

Academic Progress

Accept your Financial Aid Award Offers

  1. Click on “Financial Aid and Veterans Affairs” tab.
  2. Select “Award.”
  3. Select the “Award for Aid Year.”
  4. Select “Accept Award Offer.”
  5. Use the drop-down menu to “Accept” or “Decline” each award amount or change the amount you are requesting. Keep in mind this is the amount for the entire academic year.
  6. Once you have entered your decisions, select “Submit Decision.”

Report Additional Resources

  1. If you are receiving outside aid not listed on your award letter, you must complete the Additional Resources Form. Examples include outside scholarships, discounts or benefits.
  2. The form is located at www.apsu.edu/financialaid.
  3. Failure to report additional financial aid may result in an overaward and require you to pay back any excess funds you receive that exceed your cost of attendance.

Financial Aid and Veterans Affairs, Ellington 216, 931-221-7907

The purpose of financial aid is to enhance the growth, development and performance of all qualified students by providing financial resources and information that will enable students to maximize their educational experience.

Financial aid is available in the form of scholarships, grants, loans and work study. Federal government, the state of Tennessee, lending institutions, private agencies and postsecondary institutions may offer financial aid assistance. Most federal-and state-funded financial aid programs are awarded on the basis of proven financial need. Need is defined as the difference between the cost of attendance and the Expected Family Contribution (EFC). The EFC is determined by a standard formula established by the U.S. Congress. Financial aid does not always cover the cost of books.

It is each student’s responsibility to complete the Free Application for Federal Student Aid (FAFSA) online at www.fafsa.gov after Oct. 1. Other required forms may be obtained online at www.apsu.edu/financialaid. The student must reapply each academic year for financial aid.

Austin Peay State University has a Veterans Affairs Office at two locations. The Clarksville campus location is in the Ellington Student Services Building and at the Education Center at Fort Campbell, Kentucky, in the SSG Glenn H. English Jr. Army Educational Center (931-221-1462). Although the University considers each location as part of the same University, the U.S. Department of Veterans Affairs (DVA) has determined each location as a separate institution for payment of VA education benefits.

Types of financial aid

Other Important Loan Information

Satisfactory Academic Progress for Federal Aid

Enrollment Status

Undergraduate Students Graduate Students
Full Time = 12+ hours Full Time = 6+ hours
3/4 Time = 9 to 11 hours 3/4 Time = 4 hours
Half Time = 6 to 8 hours Half Time = 3 hours
Less than Half Time = 1 to 5 hours Less than Half Time = 1 to 2 hours

NOTE: If students are awarded financial aid for full time and drop to 3/4 or part-time, they may be billed for the difference.

Verification

Important fee payment and calendar dates

Visit www.apsu.edu/registrar for future semesters’ important dates.

Payment Information, Student Account Services, Ellington 101/107, 931-221-6285

Checks/money orders should be made payable to Austin Peay State University (APSU). Payment can be made with Visa, MasterCard, American Express or Discover.

The student’s name and “A” number should be listed on any check, money order and correspondence.

An installment plan is available for fall and spring terms: You can obtain more information about the installment plan via the APSU website at www.apsu.edu/student-account-services/your-account/payment/installment_plan.

Payments also may be made in person at the cashiers’ windows in the Ellington Building from 8 a.m.-4:30 p.m., Monday-Friday or online via onestop.apsu.edu. For more payment information, please visit the Student Account Services website, www.apsu.edu/student-account-services.

Student Account Services, Ellington 101/107, 931-221-6285

Student Account Services is responsible for handling student accounts, which includes fee payments, placing charges and credits on accounts, answering inquiries about accounts, preparing and disbursing student refund/balance checks and disbursing student paychecks. The office also prepares bills for student accounts and is responsible for the collection of past due accounts. The responsibilities of the office include accounting and reporting functions for Accounts Receivable and Perkins Loans.

APSU’s Student Account Services provides and maintains the official University accounting records and related systems of internal control in accordance with accounting principles, University policies and the requirements of the University Board, the federal government and external funding sources.

Confirmation of classes

Confirmation is necessary to prevent a student’s classes from being dropped. Even if a student’s account shows a zero or credit balance, they must complete the confirmation process to retain his or her classes. Students may confirm their classes by logging on to AP OneStop at onestop.apsu.edu.

Confirmation of classes must occur every semester. Instructions for confirming classes:

  1. Log into the student account on OneStop. If you have trouble, call GOVSTECH at 931-221-4357.
  2. Select the “Web Self Service” tab.
  3. Click on “Student” tab.
  4. Then choose “Student Account” from the listing.
  5. Select the option that begins with “Confirm and Pay.”
  6. Choose the term to confirm from the drop-down box (e.g. Fall 2018 or Spring 2019) and click submit.
  7. At the top of the Account Detail for Term screen, two options are shown:
    • Yes, I will attend.
    • No, I will not be attending.
  8. Choosing “Yes, I will attend” will result in the screen “Your registration has been confirmed. Your confirmation number is XXXXX” if no charges are owed.
  9. If a student still owes money, he or she will be directed to a secure site to pay the balance or sign up for a payment plan. Once the payment is processed, a confirmation email will be sent. If a balance is owed, you must pay this balance before you are confirmed.
  10. Clicking “Yes, I will attend” will not confirm your classes if a balance is due.
  11. Choosing “No, I will not be attending” will result in the screen “You have chosen to not attend [specific term]. Your classes will be deleted.”
  12. If you accidentally select “No, I will not be attending” in error, please email bursar@apsu.edu or call 931-221-6285. If you have any questions, please feel free to contact the Student Account Services at 931-221-6285.

NOTE: To be sure you are confirmed, repeat steps 2-6 and it should state, “Your Fall (or current term) Schedule is Confirmed.” If you see this message, your classes are confirmed.

Student Employment, Human Resources, Browning Room 2, 931-221-7177

On-campus Student Employment

On-campus employment is also known as general campus employment. General campus employment is part-time work advertised by University departments. To be eligible for general campus employment, students must be enrolled at least half-time (detailed below), must have a 1.8 overall combined GPA (or higher as specified per position) and must apply for an open position. Federal law requires half-time enrollment for on-campus student employment eligibility. Student employees may be hired for a maximum of two jobs at any given time and are not to exceed 20 total work hours per week.

Maximum Number of Work Hours

During each semester, students may work a total of 20 hours per week. International students on F-1 or J-1 visas are never permitted to work beyond 20 hours per week while classes are in session. During breaks (winter/spring), all student employees may work up to 37.5 hours per week (up to 7.5 hours per day). During the summer, students who are enrolled in summer session(s) may work up to 20 hours per week. Students who are enrolled only for the upcoming fall session are permitted to work up to 37.5 hours per week (up to 7.5 hours per day). Students who are not enrolled for summer session(s) are subject to Social Security and Medicare tax withholding for employment during summer break.

Pay and Compensation Information

Student employees are considered temporary, part-time employees. Starting pay for most general campus positions is $7.25 per hour (minimum wage). Pay rates for other positions might be higher depending on skills, seniority, etc. Students are paid biweekly. Student employees may make deferrals to 403(b), 401(k) and 457(b) plans. For information regarding the deferred compensation options available to all employees, access the following links:

How to Search for a Job

To search for a job, follow these steps:

  1. View student job advertisements by accessing www.apsu.edu/human-resources. Under “Student Employment,” select “Apply Now.” New positions are advertised as they are received in Human Resources (HR), and the posting period is at least five working days.
  2. Select the position title for details about the position. Be sure to check the required minimum qualifications for each position.
  3. To apply, select “Continue your Application.” Enter your information, follow the prompts presented by the online employment system, and submit your online application. You will receive a confirmation number when your application is accepted.

After the posted “Close Date,” the hiring department will review all applications and will notify students to be interviewed. You will be contacted only if you are selected for an interview. Contact Human Resources at 931-221-7177 with any questions regarding the student employment process.

Employment Paperwork

Because federal law requires proof that each employee is a United States citizen or is legally authorized to work in the U.S., all employees must provide evidence of identity and employment eligibility. Each Employee must complete a Form I-9, Employment Eligibility Verification (available in the Office of Human Resources). Form I-9 includes a list of acceptable documents for verifying employment eligibility. There are no exceptions to these identification requirements.

If you are offered a general campus position, follow these steps:

  1. Fill out employment forms (available in the Office of Human Resources).
  2. Be prepared to show your Social Security card (for payroll purposes).
  3. Wait to receive approval from Human Resources. After employment forms have been processed, Human Resources will assign your effective date of employment and will notify you and your supervisor. Students are not permitted to begin working (or training) before receiving approval from Human Resources.
  4. Direct deposit your earnings by accessing Web Self-Service and entering your setup information. Select the “Employee” tab, “Pay Information,” “Direct Deposit Allocation” and “Update Direct Deposit Allocation.” Enter your financial institution information into the available fields. Confirm that the information is correct and select “Save.” For assistance, contact Payroll at 931-221-7465.
  5. Keep in mind that you may make deferrals to 403(b), 401(k) and 457(b) plans. For information regarding the deferred compensation options available to all employees, access the following links:

Federal Work Study Employment

Federal Work Study is an employment program funded by the federal government to promote and encourage part-time employment of students to assist the University and its surrounding community. Federal Work Study provides job placement for eligible students to earn money to assist with paying for educational expenses. Federal Work Study is not available to pay registration, tuition or fees. Repayment of income earned through the Federal Work Study employment program is not required.

To determine Federal Work Study eligibility, complete the Free Application for Federal Student Aid (FAFSA) at fafsa.ed.gov each year after Oct. 1. The priority deadline for campus-based aid is March 1 of each year. (March 1 is the date by which students’ financial aid files and all required documentations are completed).

If awarded Federal Work Study, follow these steps to seek job placement:

  1. Accept the offer online through AP OneStop within the 14-day time frame.
  2. Schedule an appointment for job placement by calling the Office of Financial Aid at 931-221-7907.
  3. Go to Human Resources to complete employment paperwork. You will need your Social Security card (for payroll purposes).
  4. Go to the department listed on the Placement Form to determine if a suitable work schedule is available. (If you need a new assignment, call the Office of Financial Aid at 931-221-7907 to schedule an appointment for job placement.)
  5. Take the signed Placement Form to the Office of Financial Aid.
  6. Wait to receive approval from Human Resources. After employment forms have been processed, Human Resources will assign your effective date of employment and will notify you and your supervisor. Please note that Federal Work Study students are not permitted to begin working (or training) before receiving an approval email from Human Resources.

Direct deposit your earnings by accessing Web Self-Service and entering your setup information. Select the “Employee” tab, “Pay Information,” “Direct Deposit Allocation” and “Update Direct Deposit Allocation.” Enter your financial institution information into the available fields. Confirm that the information is correct and select “Save.” For assistance, contact Payroll at 931-221-7465.

You may make deferrals to 403(b), 401(k) and 457(b) plans. For information regarding the deferred compensation options available to all employees, access the following links:

Tennessee HOPE Lottery Scholarship, Financial Aid and Veterans Affairs, Ellington 216, 931-221-7907

To maintain HOPE eligibility:

Tennessee Promise at APSU, Financial Aid and Veterans Affairs, Ellington 216, 931-221-7907

To be considered eligible for the Tennessee Promise at APSU, students must complete the following:

Tennessee Reconnect, Financial Aid and Veterans Affairs, Ellington 216, 931-221-7907

For information regarding Tennessee Reconnect, see www.apsu.edu/scholarships/tennessee-reconnect or contact Financial Aid and Veterans Affairs.

Tuition and fees, Student Account Services, Ellington 101, 931-221-6285

For current tuition and fee information, see www.apsu.edu/student-account-services.