Student Jobs at APSU
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Student jobs at APSU

Eligibility, details about on-campus employment

On-Campus Student Employment

On-campus student employment is also known as General Campus employment.  General Campus employment is part-time work advertised by University departments. To be eligible for General Campus employment, students must be enrolled at least half-time (detailed below), must have a 1.8 overall combined GPA (or higher as specified per position), and must apply for an open position.

Federal law requires half-time enrollment for on-campus student employment eligibility. 

Clarksville Campus Students:
• Undergraduate students: 6 credit hours
• Graduate students: 3 credit hours

Fort Campbell Campus Students:
• Undergraduate student: 3 credit hours
• Graduate students: 3 credit hours

How many hours can a student work?

 Student employees may be hired for a maximum of two jobs at any given time and are not to exceed 20 total work hours per week.

While enrolled in classes:
• Maximum 20 hours per week

When classes are not in session:
• Maximum 37.5 hours per week (up to 7.5 hours per day)

Winter/Spring Breaks:
• Maximum 37.5 hours per week (up to 7.5 hours per day)

Note: International students on F-1 or J-1 visas are never permitted to work beyond 20 hours per week while classes are in session.

Pay and Compensation Information

How to Search for a Job

To search for a job, follow these steps:

  1. View student job advertisements by accessing www.apsu.edu/human-resources. Under “Student
    Employment,” select “Apply Now!” New positions are advertised as they are received in Human Resources (HR), and the posting period is at least five working days.
  2. Select the position title for details about the position. Be sure to check the required minimum qualifications for each position.
  3. To apply, select “Continue your Application”. Enter your information, follow the prompts presented by the online employment system, and submit your online application.  You will receive a confirmation number when your application is accepted.

After the posting “Close Date,” the hiring department will review all applications and notify students to be interviewed. You will be contacted only if you are selected for an interview.

Contact Human Resources at 931-221-7177 with any questions regarding the student employment process.

Employment Paperwork

Because federal law requires proof that each employee is a United States citizen or is legally authorized to work in the U.S., all employees must provide evidence of identity and employment eligibility. Each Employee must complete a Form I-9, Employment Eligibility Verification (available in the Office of
Human Resources). Form I-9 includes a list of acceptable documents for verifying employment eligibility. There are no exceptions to these identification requirements.

If you are offered a General Campus position, follow these steps:

  1. Fill out employment forms (available in the Office of Human Resources). These forms are required: * USCIS Form I-9, Employment Eligibility Verification (Be prepared to present original, unexpired documents to verify your employment eligibility. For examples of acceptable documents, access www.uscis.gov/sites/default/files/files/form/i-9.pdf.) *Designation of Beneficiary Form
  2. Be prepared to show your Social Security card (for payroll purposes).
  3. Wait to receive approval from Human Resources. After employment forms have been
    processed, Human Resources will assign your effective date of employment and will notify you and your supervisor. Students are not permitted to begin working (or training) before receiving approval from Human Resources.
  4. Direct deposit your earnings by accessing Web Self-Service and entering your setup information. Select the “Employee” tab, “Pay Information,” “Direct Deposit Allocation,” and “Update Direct Deposit Allocation.” Enter your financial institution information into the available fields. Confirm that the information is correct and select “Save.” For assistance, contact Payroll at 931-221-7465.
  5. Keep in mind that you may make deferrals to 403(b), 401(k), and 457(b) plans. For information regarding the deferred compensation options available to all employees, access the following links:
    1. 403 (b) Information www.apsu.edu/human-resources/benefits/403b-deferredcompensation-
      information.php
    2. 401(k) and 457(b) Informationdocs.empower-retirement.com/EE/TennesseeWR/DOCS/Plan-Comparisonflier.pdf

Federal Work Study Employment

Federal Work Study is an employment program funded by the federal government to promote and encourage part-time employment of students to assist the University and its surrounding community. Federal Work Study provides job placement for eligible students to earn money to assist with paying for
educational expenses. Federal Work Study is not available to pay registration, tuition, or fees. Repayment of income earned through the Federal Work Study employment program is not required.

To determine Federal Work Study eligibility, complete the Free Application for Federal Student Aid (FAFSA) at fafsa.ed.gov/ each year after Oct. 1. The priority deadline for campus-based aid is March 1
of each year. (March 1 is the date by which students’ financial aid files and all required documentation are completed).

If awarded Federal Work Study, follow these steps to seek job placement:

  1. Accept the offer online through AP OneStop within the 14-day time frame.
  2. Schedule an appointment for job placement by calling the Office of Financial Aid at 931-221-7907.
  3. Go to Human Resources to complete employment paperwork. You will need your Social Security
    card (for payroll purposes). Also, you will need to fill out the following forms (available in the Office of Human Resources): * USCIS Form I-9, Employment Eligibility Verification. Be prepared to present original, unexpired documents to verify your employment eligibility. For examples of acceptable documents, access www.uscis.gov/sites/default/files/files/form/i-9.pdf.
  4. Go to the department listed on the Placement Form to determine if a suitable work schedule is available. If you need a new assignment, call the Office of Financial Aid at 931-221-7907 to schedule an appointment for job placement.
  5. Take the signed Placement Form to the Office of Financial Aid.
  6. Wait to receive approval from Human Resources. After employment forms have been processed, Human Resources will assign your effective date of employment and will notify you and your supervisor. Please note that Federal Work Study students are not permitted to begin working (or training) before receiving an approval email from Human Resources.

Direct deposit your earnings by accessing Web Self-Service and entering your setup information. Select the “Employee” tab, “Pay Information,” “Direct Deposit Allocation,” and “Update Direct Deposit Allocation.” Enter your financial institution information into the available fields. Confirm that the information is correct and select “Save.” For assistance, contact Payroll at 931-221-7465.

You may make deferrals to 403(b), 401(k), and 457(b) plans. For information regarding the deferred compensation options available to all employees, access the following links:

Austin Peay State University (APSU) does not discriminate against students, employees, or applicants for admission or employment on the basis of race, color, religion, creed, national origin, sex (including pregnancy), sexual orientation, gender identity/expression, disability, age, status as a protected veteran, genetic information, or any other legally protected class with respect to all employment, programs and activities sponsored by APSU. Inquiries or complaints regarding the non-discrimination policies, including Title IX complaints, should be directed to the Director of Equal Opportunity and Affirmative Action and Title IX Coordinator, Sheila Bryant, 601 College Street, Browning Building, Clarksville, TN 37044, bryantsm@apsu.edu, 931-221-7178 or the Deputy Title IX Coordinator, Greg Singleton Associate Vice President and Dean of Students, 601 College Street, Morgan University Center, Rm 206D, Clarksville, TN 37044, singletong@apsu.edu 931-221-7005. Title IX complaints may also be directed to the EEO Compliance Officer and Investigator, Steven Grudzinski, College Street, Browning Building/Rm 6A, Clarksville, TN 37044, grudzinskis@apsu.edu, 931-221-7160.