Academics: The Basics
Academic questions? See the Undergraduate Bulletin at catalog.apsu.edu.
Your student will receive a syllabus in each class. The syllabus includes information such as class attendance, policies, required materials and textbooks, instructor contact information, assignments and due dates. Students should use their syllabus to plan for assignments and to help manage time.
For undergraduate students, 12 hours for fall or spring semester is a full-time load in determining such things as veteran status, financial aid and insurance eligibility. However, the usual load is at least 15 hours to graduate on time. Because the summer term is shorter, APSU strongly recommends students register for no more than six hours in each summer term.
Class Attendance: It’s expected.
Class attendance is one of the most important factors in student success, and students are expected to attend class regularly, be prepared and participate. The University requires all faculty to report students who have never attended or who stopped attending class. The impact of class attendance on the final grade is at the discretion of the faculty. Faculty inform students of their attendance policies through the syllabus. Students who miss an exam because of extenuating circumstances must request approval from the instructor. Unless the student is officially representing the University off campus, the discretion of the instructor determines the action regarding missed exams or work. Class absenteeism that results in the grade of “FA” (failure, stopped attending) or “FN” (failure, never attended) may adversely affect the student’s status, financial aid, scholarships and/or veteran’s benefits.
The classification of undergraduate students is based on number of credit hours they have earned as follows:
- Freshman = 0-29 credit hours earned
- Sophomore = 30-59 credit hours earned
- Junior = 60-89 credit hours earned
- Senior = 90 and above credit hours earned
Students are assigned a faculty or professional adviser at the time of initial enrollment. Students can see their academic adviser’s name in OneStop on the academic advising page. The adviser helps students clarify personal goals, career options, courses of study, program requirements and educational needs. While the adviser assists the student to identify and assess the alternatives and the consequences of academic decisions, academic choices rest with the students. Each department and college has policies specific to advisement. Students who have declared a major will be advised through their academic department. Students who have not declared a major will be assisted in choosing an academic focus and appropriate core courses by student success coordinators in Miller Hall, Room 201.
All first time freshman and students who enter with fewer than 12 hours earned in a college/university after high school must enroll in APSU 1000. In this class, students have the opportunity to work in groups with other new students, learn how to navigate the APSU academic system and develop skills that encourage academic success. Students must earn at least a C in order to pass the course.
The department of Distance Education supports online technology, learning and teaching and provides resources and training on several technologies. The most common are the D2L online classroom, Tutor.com online tutoring, LinkedIn Learning videos and writing support. Visit www.apsu.edu/online for more information including an online courses guide, technology training resources, laptop loan program, FAQs and helpful tips. Online courses are not available in the D2L online classroom until the first day of classes as posted on the academic calendar. Remind your student to log in to their online courses the first day and check back in daily. Online courses are not self-paced; courses begin and end on specific dates and class work has assigned deadlines.
Students receiving financial aid should always consult with the Office of Financial Aid prior to dropping a course. Dropping a class can cause financial aid to be lowered especially if the student drops below full-time. Dropping may also affect satisfactory academic progress, which also affects financial aid. After a student has officially registered for a class, the student is considered to be a member of the class unless the student officially drops the class, officially withdraws from the University, is canceled by administrative authority or is permanently excluded. All financial obligations are retained when the student discontinues class attendance without officially dropping or withdrawing from the University.
Withdrawal from the University
Not attending class does not remove the student from the class, relieve students from their financial obligations or entitle them to a refund. Students who withdraw before the first day of class will not incur tuition liability. Students receiving financial aid should meet with the financial aid counselor prior to withdrawal. Students will be responsible for charges in accordance with the refund schedule.
Withdrawal from the University may require repayment of financial aid, loss of lottery scholarship eligibility and loss of VA benefits. Official withdrawals are completed online in OneStop. Active-duty soldiers using GoArmyEd must withdraw from classes through the GoArmyEd portal.
Resident students must completely vacate their assigned housing before a withdrawal form is signed. For more information, contact the Office of the Registrar at (931) 221-7121.
Academic Status, Probation and Suspension
Three levels of academic status exist: good standing, academic probation, and academic suspension. Students placed on academic probation or academic suspension receive notification from the Office of the Registrar at the end of the semester the status was earned. Students should check APSU email for official notification.
Good Standing means that the student is meeting the minimum standard for retention.
A student will be placed on academic probation at the completion of any semester/term when the student’s cumulative GPA falls below the minimum requirement as stated in the Undergraduate Bulletin. Freshmen and sophomores placed on academic probation will be required to participate in and successfully complete the PASS academic strengthening program. Contact the Office of Student Success at (931) 221-6643 for information about the program.
Students on academic probation who fail to earn the required GPA for that semester or raise their overall GPA to the required minimum will be suspended for the next semester. A student who is academically suspended for the second time will be suspended for one calendar year. Suspended students may file a written appeal with the Office of the Registrar no later than the deadline indicated in the suspension letter. Students who are indefinitely suspended must wait one year before they are permitted to appeal.
Conditionally admitted students enter on probation and will be subject to suspension after the first semester if their semester GPA is less than 1.50 and are not allowed to appeal. See the Undergraduate Bulletin online for additional requirements and details.
Office of the Registrar
The Office of the Registrar maintains student academic records — courses registered for, attempted and completed, grades, transcripts, course substitutions, change of majors, residency status (in-state, out-of-state) and coordinates the registration process. The office provides registration assistance, verification of enrollment, address and official name changes, and questions related to graduation and course transfer equivalency. Most registration information, including grades, is available in Self Service through OneStop.
The Office of the Registrar is also responsible for the following:
- FERPA release form allows students to authorize the release of confidential academic, financial aid, discipline and student account information otherwise protected by the Family Educational Rights and Privacy Act (FERPA) to designated persons. These designated persons will have access to the student’s grades and progress reports, certain disciplinary records and other information related to academic progress, financial aid and student financial accounts. Students may go to www.apsu.edu/registrar/forms and click on “FERPA: Student Release of Confidential Information Form.”
- Official withdrawal is ONLY completed if the student is dropping all classes for the semester. The withdrawal process is completed in OneStop by clicking the ‘Withdraw from APSU’ link.
- Enrollment verification for insurance, scholarship, tax or personal purposes, students request an enrollment verification in OneStop.
- Privacy hold/release forms are completed if the student would like a privacy hold on their account. With this hold, the University cannot release any student information or registration status to anyone. The form is at www.apsu.edu/registrar/forms and click on “Privacy Hold/Release Form.”
Austin Peay Center at Fort Campbell (FCC)
Uniformed military personnel, veterans and civilians may take classes and can earn an associate, bachelor’s or master’s degree through the Austin Peay Center at Fort Campbell. FCC offers online, classroom, day, small-class sizes and evening course offerings. Many courses are fully online so students can PCS and continue to work toward the degree. The center offers accelerated 7.5-week terms five times per year. Visit the academic calendar at www.apsu.edu/registrar/acadcal. Students without military affiliation can receive a semester pass for hassle-free entry to the installation throughout the term. Staff will also evaluate students’ military experience for academic credit to help achieve academic goals sooner.
Inclement Weather Protocol
APSU may remain open during periods of inclement weather. To be notified if classes are canceled or the University is closed due to inclement weather, students should sign up for AP Rave Alert text messaging. Students may also check email and the APSU homepage for cancelation or closing notices. Unless the University officially cancels classes, students are responsible for any academic work missed as a result of inclement weather. It is the student’s responsibility to contact the instructor in order to make up any missed work. In cases of severe inclement weather and hazardous roads, students are to exercise their own judgment in making decisions about class attendance. For more information, visit www.apsu.edu/police.