All publications are required to be printed in Printing Services, unless the Executive
Director of Public Relations and Marketing, their designee, or the Vice President
for External Affairs has made an exception. Printing Services or the Public Relations
and Marketing Department staff will advise the department submitting publications
of any outsourcing required due to equipment limitations, volume or cost efficiency.
- To ensure publications and promotional materials contain the basic requirements:
- The official University logo or unit identifier as defined in the official identity
guide must be displayed on the publication in a manner that immediately identifies
it as a university product. The identity guide can be provided by the Public Relations
and Marketing Department staff or downloaded from their site: www.apsu.edu/pr-marketing.
- All university publications must have either the long or short form of the federally
required nondiscrimination statement as listed below with the exception of digital
ads that point to the University’s website.
Nondiscrimination statement (Longform):
Austin Peay State University (APSU) does not discriminate against students, employees,
or applicants for admission or employment on the basis of race, color, religion, creed,
national origin, sex (including pregnancy), sexual orientation, gender identity/expression,
disability, age, status as a protected veteran, genetic information, or any other
legally protected class with respect to all employment, programs and activities sponsored
by APSU. Inquiries or complaints regarding the non-discrimination policies, including
Title IX complaints, should be directed to the Director of Equal Opportunity and Affirmative
Action and Title IX Coordinator, Sheila Bryant, 601 College Street, Browning Building/Rm
151, Clarksville, TN 37044, email@example.com, 931-221-7178 or EEO Compliance Officer and Investigator, Steven Grudzinski, College
Street, Browning Building/Rm 6A, Clarksville, TN 37044, firstname.lastname@example.org, 931-221-7160. Title IX complaints may also be directed to the Deputy Title IX Coordinator,
Greg Singleton Associate Vice President and Dean of Students, 601 College Street,
Morgan University Center/Rm 206D, Clarksville, TN 37044, email@example.com, 931-221-7005. The Austin Peay State University policy on nondiscrimination can be
found at https://www.apsu.edu/policy/6s_nondiscrimination_harassment_and_ sexual_misconduct_policies/6003-equal-opportunity-affirmative-action-and-nondiscrimination.php
Nondiscrimination Statement (Shortform):
(used only when space prohibits original version above)
Austin Peay State University does not discriminate on the basis of race, color, religion,
creed, national origin, sex, sexual orientation, gender identity/expression, disability,
age, status as a protected veteran, genetic information, or any other legally protected
class with respect to all employment, programs and activities sponsored by APSU. https://www.apsu.edu/policy/6s_nondiscrimination_harassment_and_ sexual_misconduct_policies/6003-equal-opportunity-affirmative-action-and-nondiscrimination.php
- The full SACSCOC accreditation statement should be used in its entirety when describing
APSU’s accreditation on the University website, academic bulletins, the Student Handbook
and other publications of authority. No statement is required on flyers, brochures
or similar publications, but an abbreviated statement can be used: Accredited by SACSCOC.
Full Accreditation Statement:
Austin Peay State University is accredited by the Southern Association of Colleges
and Schools Commission on Colleges to award associate, baccalaureate, master’s, education
specialist and doctoral degrees. Contact the Southern Association of Colleges and
Schools Commission on Colleges at 1866 Southern Lane, Decatur, Georgia 30033-4097,
or call (404) 679-4500, for questions about the accreditation of Austin Peay State
- Communication about new academic programs pending final approval by the Tennessee
Higher Education Commission (THEC) and the Southern Association of Colleges and Schools
Commission on Colleges (SACSCOC) must adhere to the guidelines of those commissions.
THEC does not allow advertisement of programs pending THEC approval. All communication
for any academic program awaiting SACSCOC’s approval and inclusion in the institution’s
accreditation needs to clearly and consistently include the statement “pending approval
by the Southern Association of Colleges and Schools Commission on Colleges.” This
includes, but is not limited to both internal and external communications, print and
digital publications, advertising and other forms of marketing for promotion or recruitment.
- External vendors:
Contracts with external vendors marketing on behalf of the University must have all
marketing materials approved by the Executive Director of Public Relations or his/her
designee prior to the dissemination of marketing assets. It is the responsibility
of the APSU’s point of contract for the vendor to seek approvals. For example, if
the College of Graduate Studies hires a vendor for marketing, then the Dean of the
College of Graduate Studies, or his/her designee, must submit all marketing assets
for approval on behalf of the vendor prior to dissemination
- Determine the publication’s cost:
The publication approval process requires submitting cost information for the publication,
including cost of design, printing and distribution (distribution includes mail services,
postage and placement costs). Estimates based on third party price quotes are sufficient
for publication approvals. However, final costs must be provided upon completion of
For assistance with determining publication costs, contact the Public Relations and
- Submit the publication along with the publication form to the APSU Public Relations
and Marketing Office via email to firstname.lastname@example.org. The publication must be saved in PDF format. Large, multipage documents may be required
to be provided in hard copy form. Hard copies of the publication can be dropped off
at the PR and Marketing Office, Browning Building, room 205, or sent through campus
mail, Box 4567.
All information must be provided on the publication form. Failure to provide complete information will delay the approval process or possibly
result in a denial.
While most publications are reviewed and approved by the end of the following day
of submission, please allow three working days for smaller publications and five working
days for large documents, such as magazines, bulletins, etc.
Publications purchased prior to publication approval cannot be approved.
- Display of the assigned publication number:
APSU's publication number must be displayed on the publication along with the nondiscrimination
- Submission of completed publication:
Upon completing the printing of the publication, a finished printed copy must be provided
to the Public Relations and Marketing Office, along with any cost revisions. The final
document will be filed in the Public Relations and Marketing Office, and the publication
logs updated to reflect the final cost.