APSU Departments

To hire a Graduate Assistant, you will need to create a posting in Handshake. Once the posting closes, you will receive an email asking you to indicate the students you wish to hire under Jobs > Student Resumes/Applications in your Handshake account. Please indicate these students in Handshake and send an email to gradstudies@apsu.edu with your recommendations for hire.

 

From there, the College of Graduate Studies will initiate an offer letter and GA agreement through DocuSign. Once your department has signed the GA agreement in DocuSign, please complete a GA Data Entry Form and send it to the College of Graduate Studies at gradstudies@apsu.edu. For an explanation of the Hiring Department Responsibilities, view the Graduate Assistant Hiring Process.

 

If your position needs to be unarchived in order to review and hire applicants, please email studentemployment@apsu.edu or call Career Services at 931-221-6543.

You do not need to post your student worker position in Handshake under the following circumstances:

• You are requesting a work study or scholarship student. These placements are conducted through Financial Aid.

• You are switching a graduate assistant, resident assistant, temporary employee, scholarship student or federal work study student to a General Campus position, you must complete the Student Employment Change Request Form.

• You are rehiring a General Campus student worker for a new academic year into the same position he/she worked the previous semester. You must complete the Student Employment Change Request Form and select "Rehire Student for the Academic Year" within the Request Action dropdown menu. 

• Other exceptions considered on a case-by-case basis. 

 

Please note that foregoing the normal advertisement process can often making the student employment hiring process more lengthy. 

First, contact Career Services at (931) 221-6544 or studentemployment@apsu.edu to see if an account has been established for you. We can send a link inviting you to join the Handshake network.

Click Forgot Password under the Sign In button at https://app.joinhandshake.com/login

1. Log in to your Handshake account.

2. On the home screen, click on "Post a Job."

3. On the next screen, copy and paste your job description into the text box. Make sure the check box for automatic fill is selected and click "Continue."

4. Review all information parsed by the auto-fill tool and be sure to fill out any missing information.

5. Be sure to click that applications will be collected On Handshake.

6. Click Submit button to send pending job for approval. All jobs are subject to Career Services and Budgets Office approval prior to being posted for applications. 

7. A full step-by-step posting guide is available here. 

Students must submit resumes in order to apply for Student Employment and Graduate Assistant positions. Graduate assistant applicants may also request Letters of Recommendation through the Graduate Studies website. 

• To see all resumes and application materials submitted in response to job postings, go to Jobs > Student Resumes/Applications.

• To review and download resumes, click on the Student Name, then click View Resume on the subsequent page.

• Once you have reviewed all applicants, please update the dropdown menu next to each applicant's name with "Recommended for Hire" or "No Longer Being Considered."

• You will receive an automated email from Career Services the day after your position expires. Once you have selected your preferred general campus student employment candidate, please reply to this email with the requested information so that Human Resources can initiate the next steps of the hiring process. The Graduate Assistant hiring process will be triggered by your selection within Handshake, but please send your selections to gradstudies@apsu.edu as well. 

• Please also send a courtesy email to all the students you did not select that the position has been filled. 

Student positions must be advertised to ensure equal opportunity for employment. All departments must post their position on Handshake. After approvals have been acquired, Career Services will post the position for student viewing.

 

Students also receive notice of the newest positions on Handshake via periodically email.

 

Advertisements will be posted on Handshake for a minimum of five (5) business days. The posting will include a job description, pay rate, and qualifications.

 

At the end of the five-day posting period, a department hiring manager will review all applications, interview, and select the most qualified applicant(s) for the position. For student employment positions, please interview at least 2 applicants for a position if there are multiple applicants. 

Please email Career Services at studentemployment@apsu.edu with your new requested job closing date. Career Services staff will update the posting, so that the job remains visible to students. If you edit a posting after its first approval, it will go into Pending status until approved by Career Services. While pending, the position will not be visible to students. 

Generic job descriptions, qualifications and pay rates

Visit the APSU Human Resources page

 Visit the APSU College of Graduate Studies page