Data Governance Structure
In order to ensure that the data governance process functions smoothly, a structure has been created which defines committees and individual roles related to data governance. In addition to these responsibilities, the data governance committees have the authority to create and assign subcommittees to research or define special topics related to data governance. The Data Governance program at APSU will bring staff together from across the university to determine the best way to maintain and utilize data. The program will include several committees of key stakeholders. The committees will operate within the hierarchy depicted below.Data Governance Steering Committee of Data Trustees
Charge
- Ensure the integrity and effective use of data through the collaborative, cross-unit data governance committees.
- Establish, review, and maintain a Data Governance Charter.
- Periodically assess the data governance maturity level at APSU and make recommendations to enhance data governance maturity.
- Review systems diagrams and other information depicting all major data systems and the data flow among systems.
- Develop, review, and maintain data governance policies, including defining the appropriate use and management of data.
- Review data classification protocols.
- Review and revise job descriptions to add Data Stewardship, as appropriate.
- Serve as Advisory Board to Director of Information Security and review Security and
Access/Policies including:
- Create, review, and distribute published university policies related to data management and appropriate use
- Create, review, and distribute published policies related to data security and data access
- Improve ease of access to data (through ERP data systems access and reporting)
- Improve data security
- Remove barriers to effective use of data
- Reduce risk associated with improper data use
- Define and assign security access to data system
The individuals who serve on the data governance committees include those within the university who oversee, manage, and or maintain data, as shown in the following table. These members are appointed in consultation with the vice presidents and other members of the senior leadership team.
Data Area | Data Governance Steering Committee of Data Trustees | |||
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Provost's Office/Academic Affairs |
Lynne Crosby (chair), Senior Vice Provost and Associate Vice President |
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DSIR |
Andrew Luna, Executive Director of Decision Support and Institutional Research |
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Finance |
Benjamin Harmon, Associate Vice President |
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Human Resources |
Anthony Roark, Interim Executive Director |
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Counseling and Health Services |
Jeff Rutter, Director |
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Housing |
Joe Mills, Assistant Vice President for Student Affairs and Director |
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Advancement |
Matt Bucy, Director of Advancement Services |
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Student Affairs |
Greg Singleton, Associate Vice President for Student Affairs and Dean of Students |
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University Design and Construction |
Marc Brunner, Director |
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Information Technology |
David Sanchez, Associate Vice President and Chief Information Officer |
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Student Achievement |
Nancy KingSanders, Vice Provost for Student Achievement |
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Information Technology Security |
Stephanie Taylor, Director |
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Internal Audit (ex officio) |
Blayne Clements, Chief Audit Officer |
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Legal Affairs (ex officio/SLT representative) |
Corey Harkey, Interim General Counsel |
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Provost Office/Academic Affairs (ex officio/SLT representative) |
Maria Cronley, Provost and Senior VP of Academic Affairs |
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Finance and Administration (ex officio/SLT representative) |
Mitch Robinson, Vice President for Finance and Administration |
Data Standards Committee of Data Stewards
Charge
- Establish a systems diagram depicting all major data systems and documenting the data
flow among systems
- Create additional documentation for each data system, a description and information about the primary departments involved in maintaining the data, where it is hosted, which department manages security or data feeds, and shared content.
- Document Business Processes
- Document business processes
- Document process timelines
- Document data entry standards
- Document responsibility shared data initiatives
- Document and Enhance Data Quality:
- Document data quality procedures
- Document accountability for data cleanup
- Document system of record and data flow to other systems
- Development of training for users
Data Area | Data Standards Committee of Data Stewards | |||
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DSIR |
Andrew Luna, Executive Director of Decision Support and Institutional Research (chair) |
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Student Account Services |
Rose Austin, Bursar |
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Student Affairs |
Tammy Bryant, Director |
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Admissions |
Amy Corlew, Director |
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Athletics |
Katie Ethridge, Director of Athletic Academic Services |
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Human Resources |
Fonda Fields, Director |
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Graduate Studies |
Dr. Tim Leszczak, Associate Dean |
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Student Financial Aid & Veterans Affairs |
Donna Price, Director |
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Information Technology |
Austin Siders, Director of Enterprise Applications and Solutions |
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Student Affairs |
Greg Singleton, Associate Vice President for Student Affairs and Dean of Students |
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Budgets |
Sonja Stewart, Director |
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Accounting Services |
Jacqueline Struckmeyer, Controller |
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Payroll Services |
Janice Weyant, Director |
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Office of the Registrar |
Telaina Wrigley, Registrar |
Data Delivery Committee
Charge
- Create and maintain a published University Data Dictionary
- Create and manage a glossary of business technical terms used in reporting
- Help users have a clear understanding of the meaning of data
- Document queries and reports, and associated business rules
- Improve the timeliness of reporting
- Improve presentation of data
- Establish reporting metrics
- Determine content areas and delivery method(s) of the University Fact Book and Budget Book
- Establish consistency in internal and external reporting
- Create and maintain training materials for users
Data Area | Data Delivery Committee | |||
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DSIR |
Sherry Kendrick, Research Analyst 1 (Co-Chair) |
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DSIR |
Mary Clement, Senior Research Analyst (Co-Chair) |
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External Affairs |
Kathrine Bailey, Research Analyst 1 |
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Housing/Residence Life & Dining Services |
Zach Inman, Functional Support Specialist | |||
Admission |
Tracy Comer, Associate Director |
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Student Financial Aid & Veterans Affairs |
Sarah Clark, Functional Support Specialist |
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Human Resources |
Anthony Roark, Director of HR Technology and Compensation |
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Budgets |
Sonja Stewart, Director |
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University Advancement |
Larry Wheeler, Functional Support Specialist |
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Information Technology |
John Wood, Assistant Director of Enterprise Applications |
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Accounting Services | Jacqueline Struckmeyer, Controller |