Data Governance Structure

In order to ensure that the data governance process functions smoothly, a structure has been created which defines committees and individual roles related to data governance. In addition to these responsibilities, the data governance committees have the authority to create and assign subcommittees to research or define special topics related to data governance. The Data Governance program at APSU will bring staff together from across the university to determine the best way to maintain and utilize data. The program will include several committees of key stakeholders. The committees will operate within the hierarchy depicted below.

Data Governance Steering Committee of Data Trustees

Charge

Ensure the integrity and effective use of data through the collaborative, cross-unit data governance committees.
Establish, review, and maintain a Data Governance Charter.
Periodically assess the data governance maturity level at APSU and make recommendations to enhance data governance maturity.
Review systems diagrams and other information depicting all major data systems and the data flow among systems.
Develop, review, and maintain data governance policies, including defining the appropriate use and management of data.
Review data classification protocols.
Review and revise job descriptions to add Data Stewardship, as appropriate.
Serve as Advisory Board to Director of Information Security and review Security and Access/Policies including:
- Create, review, and distribute published university policies related to data management and appropriate use
- Create, review, and distribute published policies related to data security and data access
- Improve ease of access to data (through ERP data systems access and reporting)
- Improve data security
- Remove barriers to effective use of data
- Reduce risk associated with improper data use
- Define and assign security access to data system

The individuals who serve on the data governance committees include those within the university who oversee, manage, and or maintain data, as shown in the following table. These members are appointed in consultation with the vice presidents and other members of the senior leadership team.

	Data Area		Data Governance Steering Committee of Data Trustees
	Provost's Office/Academic Affairs		Lynne Crosby (chair), Vice Provost and Associate Vice President
	DSIR		Andrew Luna, Executive Director of Decision Support and Institutional Research
	Finance		Benjamin Harmon, Associate Vice President
	Human Resources		Sheraine Gilliam-Holmes, Executive Director
	Counseling and Health Services		Jeff Rutter, Director
	Housing		Joe Mills, Director
	Advancement		Matt Bucy, Director of Advancement Services
	Student Affairs		Greg Singleton, Dean of Students
	Enrollment Management		Beverly Boggs, Associate Provost
	University Design and Construction		Marc Brunner, Director
	Information Technology		Judy Molnar, Associate Vice President and Chief Information Officer
	Information Technology Security (ex officio)		Stephanie Taylor, Director
	Internal Audit (ex officio)		Blayne Clements, Chief Audit Officer

Data Standards Committee of Data Stewards

Charge

Establish a systems diagram depicting all major data systems and documenting the data flow among systems
- Create additional documentation for each data system, a description and information about the primary departments involved in maintaining the data, where it is hosted, which department manages security or data feeds, and shared content.
Document Business Processes
- Document business processes
- Document process timelines
- Document data entry standards
- Document responsibility shared data initiatives
Document and Enhance Data Quality:
- Document data quality procedures
- Document accountability for data cleanup
- Document system of record and data flow to other systems
Development of training for users

	Data Area		Data Standards Committee of Data Stewards
	DSIR		Andrew Luna, Executive Director of Decision Support and Institutional Research (chair)
	Student Account Services		Rose Austin, Bursar
	Student Affairs		Tammy Bryant, Director
	Admissions		Amy Corlew, Director
	Human Resources		Fonda Fields, Director
	Student Financial Aid & Veterans Affairs		Donna Price, Director
	Information Technology		Austin Siders, Director of Enterprise Applications and Solutions
	Student Affairs		Greg Singleton, Dean of Students
	Budgets		Sonja Stewart, Director
	Accounting Services		Jacqueline Struckmeyer, Controller
	Payroll Services		Janice Weyant, Director
	Office of the Registrar		Telaina Wrigley, Registrar

	Data Area		Data Standards Subcommittee for Student Data
	Office of the Registrar		Telaina Wrigley, Registrar (chair)
	Admissions		Amy Corlew, Director
	Financial Aid		Donna Price, Director
	Student Success		Allen Barger, Director for Freshman Retention and Advising
	Graduate Studies		Dr. Tim Leszczak, Associate Dean
	Athletics		Katie Ethridge, Director of Athletic Academic Services
	Student Affairs		Jasin Wills, Associate Director, University Recreation
	Faculty		Dr. Victoria McCarthy, Chair of Management, Marketing and General Business
	Information Technology		Austin Siders, Director of Enterprise Applications and Solutions

Data Delivery Committee

Charge

Create and maintain a published University Data Dictionary
Create and manage a glossary of business technical terms used in reporting
Help users have a clear understanding of the meaning of data
Document queries and reports, and associated business rules
Improve the timeliness of reporting
Improve presentation of data
Establish reporting metrics
Determine content areas and delivery method(s) of the University Fact Book and Budget Book
Establish consistency in internal and external reporting
Create and maintain training materials for users

	Data Area		Data Delivery Committee
	DSIR		Sherry Kendrick, Research Analyst 1 (Co-Chair)
	DSIR		Mary Clement, Senior Research Analyst (Co-Chair)
	External Affairs		Kathrine Bailey, Research Analyst 1
	Housing/Residence Life & Dining Services		Sarah Clark, Functional Support Specialist
	Admission		Tracy Comer, Associate Director
	Student Financial Aid & Veterans Affairs		Brian Greenleaf, Functional Support Specialist
	Human Resources		Anthony Roark, HR Systems Administrator
	Budgets		Sonja Stewart, Director
	University Advancement		Larry Wheeler, Functional Support Specialist
	Information Technology		John Wood, Assistant Director of Enterprise Applications
	Accounting Services		Jacqueline Struckmeyer, Controller