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Becoming a New Student Organization

New Organizations

If we don't have it, you can start it! All Registered Student Organizations at APSU are Student-led and Student-initiated. Starting a new student organization is a great learning process. Students develop excellent communication, time-management, and leadership skills - all by doing what they enjoy and sharing it with others! Follow the steps below to get your new organization started: 

STEP 1: Meet with the Student Organization Council (SOC) Executive VP, or the Coordinator for Leadership and Student Organizations, to discuss your potential organization. We will go over the process with you, let you know the expectations of being a student organization, and outline the resources and benefits available to you. After this meeting, you have 30 days to complete the steps below to be approved as a Registered Student Organization (with the exception of summer and winter break). 

  1. Find 9 other currently-enrolled students that are just as interested in your organization as you are! Membership in registered student organizations must be open to all students without regard to race, color, creed, religion, national or ethnic origin, gender, sexual orientation, age, marital status, citizenship or handicap.
  2. Find a full time APSU faculty or staff member that is willing to serve as your advisor. 
  3. Encourage 2 or 3 students to take a leadership role in the organization. This is good experience and looks great on your resume. All organizations should have at least a President, Vice President, Treasurer, and Secretary. 
  4. Write your organization's constitution. Please ensure that you utilize the Sample Constitution for Organizations as a template when writing. 
  5. With guidance from the SOC, fill out the New Student Organization Registration Packet on PeayLink.
  6. The SOC VP will contact you with any corrections that may need to be made to your information or constitution. 
  7. Once your application has been approved, complete Officer Training and Peay Link Training to earn recognition for your organization. 
Your first step is scheduling a meeting with the Student Organization Council. They will walk you through all the steps in order & provide assistance as needed. All interest meetings for potential new organizations must be scheduled by the Student Organization Council.
 Request your meeting!

University Facilities Guidelines for Students Organizing a New Student Organization

In order to assist students in their efforts to advertise, plan, and organize a new student organization, Student Life and Engagement and the University Facilities office has developed the following guidelines. Please remember that making a request does not guarantee a reservation. Ensure you receive confirmation before moving forward with any plans.

 

     

REQUIREMENTS

     

Registered Student Organization*

     

Sport Club

     

Governance Council

     

Opt-Out Honorary

     

 

Student Initiated / Student Led

 

x

 

x

 

x

 

 

 
 

Initial meeting to start club with Student Organization Council officers*

 

x

 

 

 

 

 

 

 
 

Initial completion of full registration packet through PeayLink, including customized constitution with required university language.

 

x

 

 

 

x

 

 

 
 

Initial meeting to start club with SLE Coordinator of Leadership & Student Organizations

 

 

 

 

 

x

 

x

 
 

Initial meeting to start club with University Recreation Coordinator for Sport Clubs

 

 

 

x

 

 

 

 

 
 

Complete simple constitution template with required university language

 

 

 

x

 

 

 

x

 
 

Currently enrolled student holding cumulative APSU GPA of 2.5 or higher with no active disciplinary holds to serve in President position

 

x

 

x

 

x

 

 

 
 

Currently enrolled students serving in officer positions of Vice President, Treasurer, and Secretary. (Additional roles can be added by organization)

 

x

 

 

 

 

 

 

 
 

Full time faculty or staff member to hold Advisor position

 

x

 

x

 

x

 

x

 
 

Annual Advisor acceptance and sign off on Anti-hazing statement

 

x

 

x

 

x

 

x

 
 

Minimum of ten currently enrolled students to serve as organization members

 

x

 

 

 

 

 

 

 
 

Attend annual training

 

x

 

 

 

x

 

 

 
 

Submit fall semester report

 

x

 

 

 

x

 

 

 
 

Submit spring semester report

 

x

 

 

 

x

 

 

 
 

Complete annual re-registration process through PeayLink

 

x

 

x

 

x

 

x

 
 

Maintain updated PeayLink page with constitution, roster of members, and officer positions

 

x

 

x

 

x

 

 

 
 

Notify Student Life & Engagement of any changes to officers, advisor, or constitution

 

x

 

x

 

x

 

x

 

*Fraternity / Sorority organizations must receive approval from the Office of Fraternity and Sorority Affairs and the appropriate affiliation council prior to application for University recognition

 

     

BENEFITS

     

Registered Student Organization

     

Sport Club

     

Governance Council

     

Opt-Out Honorary

     

 

Official recognition as an affiliate group of APSU

 

x

 

x

 

x

 

x

 
 

Dedicated page on the University engagement platform, PeayLink

 

x

 

x

 

x

 

 

 
 

Ability to utilize official university branding and logos with approval of the Public Relations office

 

x

 

x

 

x

 

x

 
 

Ability to reserve and utilize campus space

 

x

 

x

 

x

 

 

 
 

Ability to collect membership dues

 

x

 

x

 

x

 

x

 
 

Ability to participate in showcase events such as AP day, First Friday, or Involvement Fairs

 

x

 

x

 

x

 

x

 
 

Ability to participate in campus-wide student organization competitions and award programs

 

x

 

 

 

x

 

 

 
 

Ability to advertise on campus

 

x

 

x

 

x

 

x

 
 

Ability to solicit for the recruitment of members on campus

 

x

 

x

 

x

 

x

 
 

Ability to conduct fundraising events on and off campus

 

x

 

x

 

x

 

 

 
 

Ability to utilize university services, such as catering and print shop

 

x

 

x

 

x

 

x

 
 

Ability to co-sponsor events and activities with university departments or other organizations

 

x

 

 

 

x

 

 

 
 

Ability to host off-campus organizations for events held on-campus

 

x

 

 

 

x

 

 

 
 

Ability to utilize limited quantity services in the Office of Student Life & Engagement (copies, lamination, button making)

 

x

 

 

 

x

 

 

 
 

Ability to acquire an official organization APSU email account

 

x

 

x

 

x

 

x

 
 

Ability to utilize resource items checked out in the Office of Student Life & Engagement (games, event supplies, etc.)

 

x

 

 

 

x

 

 

 
 

Ability to acquire an organization post office box (fee incurred)

 

x

 

x

 

x

 

x

 
 

Ability to apply for funding allocations for organization travel

 

x

 

 

 

x

 

 

 
 

Ability to apply for funding allocations for organization sponsored events

 

x

 

 

 

 

 

 

 

 

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