RFP SCHEDULE OF EVENTS

NOTICE:  The Institution reserves the right, at its sole discretion, to adjust this schedule, as it deems necessary.  The Institution will communicate any adjustment to the Schedule of Events to the potential Proposers.

EVENT

TIME

DATE
(all dates are Institution business days)

1.     Institution Issues RFP

4:30pm

Wednesday, November 29, 2023

2.     Disability Accommodation Request Deadline

4:30pm

Thursday, December 7, 2023

3.     Written Questions Deadline

4:30pm

Friday, December 22, 2023

4.     University Closed for the Holidays

December 23, 2023 – January 2, 2024

5.     Institution Responds to all Questions

4:30pm

Wednesday, January 10, 2024

6.     Proposal Deadline – if hard copy 505 York Street, Clarksville, TN 37040. If electronical email to waltonp@apsu.edu with “RFP 24-011” in the subject line.

4:30pm

Thursday, February 1, 2024

7.     Technical Proposal Opening

2:00pm

Monday, February 5, 2024

8.     Institution Completes Initial Technical Proposal Evaluations

4:30pm

March 28, 2024

9.     Proposer Finalist Presentations

TBD

April 11, 2024 & April 12, 2024

10.   Institution Completes Presentation Evaluations

4:30pm

Friday, April 17, 2024

11.   Institution Opens Cost Proposals and Calculates Scores

10:00am

Wednesday, April 18, 2024

12.   Institution Issues Intent to Award Letter and
Opens RFP Files for Public Inspection

4:30pm

April 19, 2024

13.   Open Period Ends

4:30 p.m.

April 26, 2024

14.   Insurance Certificate Deadline

4:30pm

April 26, 2024

15.   Institution sends contract to Contractor for review/negotiations (if any)

4:30pm

April 29, 2024

16.   Proposed Start Date of Contract

Monday, July 1, 2024