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Frequently Asked Questions

A program of study consists of courses required to complete a degree, inclusive of required coursework within the major, concentration, minor, and catalog. The specific courses for a student are identified through a degree evaluation tool (DegreeWorks).

Disbursement of Federal Aid (including the Pell Grant, SEOG, Teach Grant, Work-Study, and Direct Loans) is based on coursework that counts toward the program of study.

Beginning Fall 2021, some types of State Aid, including Hope Lottery, TN Promise, TN Reconnect, and the TSAA Grant, will also be based on Course Choice Counts.

Institutional Aid, such as APSU-specific scholarships, are not currently subject to the same regulatory restrictions. However, the cost of attendance for students will be reduced for courses that do not count towards the program of study. This may result in a lower amount of institutional aid a student may receive.

Cost of Attendance is an estimate of the cost for students to go to school for a specific amount of time (semester or year) and is based on the student’s enrollment status. Enrollment status for financial aid is based on outstanding coursework that applies toward the officially declared program of study.

If you are an undergraduate student enrolled in 12 hours that count towards your program of study, you will be considered a full time student for cost of attendance purposes. However, if only 9 of the 12 hours are required for your officially declared program of study, the tuition and book components of your COA will be reduced to a three-quarter time amount.

DegreeWorks will be used to determine if a course is part of the program of study. A process will run prior to the start of the semester to identify students who are impacted. Students enrolled in ineligible coursework will be notified through their campus email account prior to the start of the semester. The process will again run before disbursement of financial aid (generally a few days before the start of the term). The process will continue to run nightly through the Pell Recalculation Date. Beyond this point, no further adjustments will be made. It is imperative that all changes to registration, officially declared program of study, and any adjustments to the degree evaluation affecting courses that count be made before the census date. 

If enrolled in ineligible coursework, students will be notified through campus email. Students can also view their class schedule in AP OneStop to identify eligible/ ineligible coursework.
The Academic Advisor must approve and process a course substitution by the Pell Recalculation Date for it to be included as eligible coursework for federal financial aid.
Minors must be officially declared and reflected in the degree evaluation by the Pell Recalculation Date to be included as eligible coursework for federal financial aid.
Double majors must be officially declared and reflected in the degree evaluation by the Pell Recalculation Date to be included as eligible coursework for federal financial aid.
If a program of study has specific courses that can count as electives, then only those will be eligible unless an adjustment is made by the academic advisor. If there is no specified list, then any course will count as long as open elective hours exist in the program of study.

These courses count for federal financial aid only if they are required in the student’s program of study. However, if a student is enrolled as a regular student in an eligible program of study and is required to take a prerequisite course prior to enrolling in a required course for the program, the prerequisite may be included in the COA and federal aid determination. No more than a maximum of 30 attempted hours inclusive of remedial / developmental and prerequisite coursework from all post-secondary schools combined can count for federal financial aid purposes.

Your academic advisor must notify the Financial Aid Office regarding a required prerequisite. The Financial Aid Office will determine whether the prerequisite course counts as eligible coursework for federal financial aid purposes.

  • If a Federal Pell Grant or Federal SEOG is disbursed by the Pell Recalculation Date, eligibility is based on your program of study as of the Pell Recalculation Date.
  • If a Federal Pell Grant or Federal SEOG is disbursed after the Pell Recalculation Date, eligibility is based on your program of study as of the date of disbursement.
  • For Federal Direct Loan purposes, your eligibility is based on your program of study as of the date of disbursement. 
  • If you change your program of study beyond the census date and the current semester coursework no longer applies toward your new program of study, your previously disbursed federal aid will not be reduced since you were eligible at the time of disbursement or Pell Recalculation Date, as applicable. However, if you decide to make application for a Federal Direct Loan beyond the census date and you are not enrolled at least half-time in eligible coursework that applies toward your new program of study, you will not be eligible for the Federal Direct Loan.

If you need to take courses that are not in your program of study, it is likely that you are not in the program that best fits your educational goal. You need to meet with an Academic Advisor to ensure you are in the correct program of study. Changing your program of study can only be done with your advisor and should be done with great caution because it may impact your eligibility for future semesters. Always work with an academic advisor and the AP One Stop when you are changing from one program to another as it can cause you to lose financial aid eligibility by reaching the maximum time-frame for completion of degree (150% rule). 

Refer to What about students who are going to change their program of study?

Coursework attempted for the sole purpose of completing state requirements for Teacher Licensure or Add‐On Endorsement certification counts as eligible coursework for Federal Direct Loans. Federal Direct Loan eligibility is based on undergraduate annual / aggregate loan limits regardless of class level. Since Post-Baccalaureate Teacher Licensure is not a degree program, it is not monitored through the degree evaluation tool (DegreeWorks). As applicable, undergraduate / graduate students must submit the Request for Federal Financial Aid for Additional Coursework Form and a copy of the Program of Study received from the APSU Office of Teacher Licensure to the AP One Stop.  You must be enrolled at least half-time in coursework listed on your Program of Study each semester to qualify for a Federal Direct Loan.

Only courses that are part of the program of study as documented in the degree evaluation tool (DegreeWorks) are eligible for federal aid. For example, if you only need 3 hours to graduate but you choose to register for 6 hours to qualify for a Federal Direct Loan, you will not be eligible for the Direct Loan. Though your federal aid does not include ineligible coursework, you may still qualify for state and institutional aid based on your total enrollment.

Study abroad courses may count for federal financial aid if they apply towards outstanding coursework in your officially declared program of study.

Institutional Scholarships do not currently require your courses to count in your officially declared program of study. However, the cost of attendance will be reduced for courses that are not counting in the program of study, which may result in a lower amount of institutional and state aid a student may receive.

Beginning Fall 2021, some state aid, including TN Hope Lottery, TN Promise, TN Reconnect, and the TSAA Grant, follow Course Choice Counts rules.

 

Check AP One Stop to see if your major(s) and minor(s) are officially declared and your catalog year is correct.  Email or make an appointment with your academic advisor if you need to make adjustments to your officially declared program.  

Federal Financial aid will be disbursed based on the 8 credit hours that apply towards your officially declared program of study. The Federal Pell Grant award will be reduced from a full-time enrollment award to a half-time enrollment award. You may be eligible to receive Federal Loans because you are enrolled at least half-time status in eligible coursework (see Enrollment Status Chart above). As applicable, your institutional and state aid will be based on full-time enrollment. However, because your cost of attendance (COA) will also be reduced to half-time, your total aid may be reduced since it cannot exceed your COA.

The answer is no if you are an undergraduate student and yes if you are a graduate student. To receive a federal student loan, you must be enrolled at least half-time (see Enrollment Status Types chart) in credit hours that apply toward your officially declared program of study. 

Financial aid will disburse based on full-time enrollment status (see Enrollment Status Types chart). If at least 12 of your credits apply towards outstanding requirements in your officially declared program of study, then you are still considered a full-time student for federal financial aid purposes. If eligible you may receive a full-time Federal Pell Grant and Federal Student Loans if you have applied for them. Financial aid will pay for any academic related charges, including the charge for the additional class. However, the financial aid you receive may not be enough to cover all tuition costs, leaving you responsible for paying the remaining balance.

Your federal aid is based on coursework that applies toward outstanding requirements in your program of study. Therefore, your federal aid may be reduced. You have two options:

  1. Meet with your Academic Advisor to discuss your academic options. If the semester has not started, it may be in your best interest to drop the ineligible course(s) and enroll only in courses in your officially declared program that will be eligible for federal financial aid. 

    OR
  2. If the semester has already begun and your financial aid does not cover all of your tuition costs, you will be responsible for the outstanding balance owed. In some instances, your financial aid, although it has been reduced, is still enough to pay for your course(s) that are not in your program. If so, you may complete an Authorization Form to allow the charges to be applied to those classes. If not, the ineligible courses can be paid for out of pocket or you may qualify for the Installment Payment Plan.

You are not eligible for federal financial aid. If eligible, you may use your institutional scholarships toward your balance owed. APSU offers an Installment Payment Plan for students to help ease the burden of paying for college. However, if you plan on receiving financial aid in the future, then it is imperative that you maintain a good GPA and Pace of Progression. You may end up on financial aid suspension if you fail to do so.