Congratulations on accepting a Graduate Assistant position at Austin Peay State University!
We hope this page will answer some of the frequently asked questions that new Graduate
Assistants encounter. This website will help you prepare for your time at Austin Peay State University
Laying out the necessary information related to be a student and a graduate assistant
Providing information related ot campus life and essential campus knowledge
And letting you know what resources are available to you on campus.
Please take time to review the information below and contact us with any additional
*For purposes of this webpage, Graduate Assistant (GA) will be used to describe all
classifications (GTA, GRA, GAA), and when necessary, a specific type of GA will be
The College of Graduate Studies created this handbook to supply you with important information, answer questions, and address concerns
you may have about serving in your role as a graduate assistant. Please refer to these
guidelines in the coming academic year. If you are unable to find specific information
that you need, please make use of the resources and points of contact provided in
this handbook or contact your graduate program coordinator.
Documents/forms in DocuSign packet
I-9 (email from HR)
Background screening (email from HR)
Direct Deposit (can be set up in Web Self Service when you see the employee tab)
W-4 (can be set up in Web Self Service when you see the employee tab)
International students will have additional document to complete
Graduate assistants are required to register and attend an orientation prior to the
start of the assistantship. Register here.
Training completion form
FERPA and Haven: You will receive emails from Human Resources regarding these trainings.
Be sure to check your AP Mail on a regular basis.
All classroom graduate teaching assistants (GTA's), whether working on-ground or online,
must also complete the online GTA training. This training consists of tutorials found
at LinkedIn Learning. This will take approximately 5-6 hours of your time, so be sure
to plan accordingly. Please complete all parts of the training prior to the start
of your assistantship. Use the training checklist found below to record your completion
dates. Turn this form in to your GA supervisor during your first week of work and
be sure to provide a copy to the College of Graduate Studies.
LinkedIn Learning Training Tutorials: Complete the COGS GTA Training tutorials. Follow
the instructions below to access and complete the training.
Go to http://apsu.edu/linkedin/. Select the LinkedIn Learning Login link and log in using your APSU student email
address and AP OneStop password.
Near the top of the page, you will see a section with the headings: In progress, Saved,
and From your org. Click on From your org, and you will see COGS: GTA Training.
Click on the words or the pictures and you will be taken to a series of tutorials.
You must complete all tutorials but you do not have to complete them all at once.
Contact your hiring manager or supervisor at least one week in advance to arrange
your schedule, learn of your duties, advisement, and register (if needed)
Things to know for a Graduate Assistant
Tuition of up to 10 graduate credit hours per semester will be covered (submit request for additional hours to be covered or less than 6)
Only tuition for classes in or related to program of study will be covered (may request undergraduate courses to be covered)
Stipend of $2,600 per semester (for most)
Assistantship covers fall and spring semesters only
Summer in-state tuition & fees for out-of-state students who are GA’s
Students can pick up student ID cards in the University Center room 207.
The Govs ID card is your lifeline to campus life. If you put money on your card (Govs
Bucks) you can make copies at the Library, spend it in vending machines or any food
venue on campus. Your residential or commuter meal plan is put on your Govs Card.
Your card also allows you to check out items in the library, access facilities after
hours (with special permission) and attend athletic events.
In addition, you can access your U.S. Bank checking account by using your Govs ID
Card as your ATM and PIN-based debit card.
GA’s are considered students when it comes to parking on campus. Students are permitted
to park in any parking lot labeled green or black. Please view the campus parking
map located at https://apsu.edu/map/pdf/parking-map.pdf. GA’s will be required to
pick up free parking passes, up to one month in advance, in the Shasteen building
(see campus map for location).
Office keys are assigned at the discretion of the hiring department. Not all GA's
will receive keys.
GA’s (who have an office and receive keys) are required to pick up keys at the beginning
of the semester and return keys at the conclusion of the assistantship. Keys are distributed
by the key office in the Shasteen building and should be ready for pick up the week
prior to class. At the conclusion of the assistantship agreement, GA’s are responsible
for returning keys to the key office. Failure to return keys will result in a hold
being placed on the student’s academic record (keys are usually due the Friday of
final exam week in each fall/spring semester). Once the key is returned, the hold
will be removed. Please view the campus parking map located at https://apsu.edu/map/pdf/parking-map.pdf
for the location of the Shasteen building.
For GTA's who will be teaching class, current syllabus requirements are described
in the Faculty Handbook. Please check with the department you are assigned to determine what is required
in each syllabus and how to make the syllabus ADA-compliant.
Please contact the department chair or graduate program coordinator for information
on assigned course textbooks.
All level 1000 and 2000 courses require a midterm grade and a final grade. Midterm
grades are usually submitted at the end of the 7th week of the semester and final
grades are usually due by 12:00 noon on the Monday after commencement.
There are occasions where a student may earn a grade other than the standard A, B,
C, D, or F. Consult the APSU Grading Policy (located in the undergraduate bulletin)
before assigning any non-standard grade and with the Department Chair. APSU Grading
Policy Summary is located in the undergraduate bulletin under University Academic
The University uses Desire 2 Learn (D2L) as the online learning management system.
For GTA’s who are going to be course instructors, Distance Education has a training
tutorial to learn how to navigate as an instructor (e.g. loading assignments, creating
quizzes, creating content, etc.). This information can be located at:
In addition to some of the information located in the previous section, the following
information should help students understand other services offered on campus.
TheGOVSTECH Help Desk is the first point of contact for computing, networking, hardware/software,
PC, Macintosh and printer problems at the university. TheGOVSTECH Help Desk staff assists University students, faculty and staff with computing and
TheGOVSTECH Help Desk is located at the Morgan University Center Info Desk. If you need attention
from the Help Desk, please call 931-221-4357 or email email@example.com.
Home of University Recreation
University Recreation (URec) provides the APSU community opportunities to participate
in quality recreational and wellness programs at the Foy Fitness & Recreation Center.
Access to the Foy is free for all regular employees and students.
This 78,000-square-foot structure features:
A three-court gymnasium equipped for a variety of activities and separable by motorized
A 10,000-square-foot cardio and resistance fitness space with a wide range of equipment.
An indoor climbing wall and a large bouldering feature.
Four fully enclosed, glass back wall racquetball courts.
An indoor track; 10 laps equal a mile.
Two suspended wood floor fitness studios that can be opened to one large room.
An indoor cycling studio.
Multimedia wellness education room
Modern locker rooms with private showers and changing areas.
A generously stocked equipment check-out area.
Equipment rental for outdoor activities like biking, camping and hiking.
With the addition of the Fusion software, students, faculty and staff have the ability
to register and pay for many events and services, (including Intramurals, Adventure
Recreation Trips, Group fitness classes and summer camp) online viahttps://recreation.apsu.edu/
State-of-the-art computerized fitness assessments
Total body circuits for time-limited exercise
Boot Camp and Aerial Fitness
Fitness orientations are available for the cardio and resistance fitness areas
Personal training at reasonable rates with knowledgeable, experienced trainers
Have fun getting fit in groups with a wide variety of group exercise classes, including
strength and cardio formats, dance, cycling, mind-body and classes that combine activities.
Other programs consist of Aerial Fitness, Boot Camp, and Personal Training.
Beat the heat at the Foy Center pool. The pool ranges in depth from 3’6” to 6 feet
and has four 25-yard lap lanes. The water is kept at a comfortable temperature averaging
82 degrees. Lounge chairs and tables with umbrellas are available, as well as locker
rooms with showers.
Activities in the evening include pool parties and dive-in movies. Basketball hoops,
outdoor games, swimming lessons, water aerobics and group fitness classes are also
available. Certified lifeguards are on duty whenever the pool is open.
All ages are welcome to use the pool, but anyone younger than 16 must be accompanied
by an adult at all times. URec patrons are allowed to bring up to two guests per day
at the cost of $2 per person and must remain with their guests.
Wellness seminars are designed to engage participants in learning the various components
of fitness and wellness. Professionals will guide participants through how-to courses
that range from managing time and stress to planning nutritious meals and more. These
classes are free of charge with a valid APSU I.D.
Academic resources, books, computer labs ... oh, and Starbucks
Librarians can help you find, evaluate and use information necessary for completing
papers and research assignments. Research assistance is available in person (appointments
recommended), via online chat and email and over the phone. The library provides access
to a wealth of print and electronic information via the library website.
Student instruction is a major focus of the library’s services that include LILT (an
online, self-paced information literacy tutorial), library instruction classes and
one-on-one instruction. Students have access to 35 computers in the Library Instruction
Room when it is not in use for instruction, and 108 computers in the Library Information
Additionally, the library has a wireless network and 24 laptops and MacBooks for use
in the building. Other services available are free book checkout, reserves, two group
study rooms and study space for approximately 400 people, interlibrary loan, document
delivery, self-service photocopiers, microfilm/fiche copiers and specialty collections.
Starbucks, the Writing Center, and a lactation room are also located on the main floor
of the library.
Campus dining locations are great gathering places. Whether you’re grabbing a Frappucino
in Starbucks or spending time with friends in the University Center food court, you
will know you’re part of campus life.
AP Dining provides a wide variety of options for the campus community. Abundant retail
locations make dining on campus convenient and affordable.
The Caf, Morgan University Center, all-you-can-eat buffet style dining
University Food Court, Morgan University Center, various retail options with plenty of seating
Subway, Catherine Evans Harvill Building, a full-service Subway beside the bookstore
Starbucks, Woodward Library, open late for those long study hours
The Terrace, Martha Dickerson Eriksson Hall, made to order favorites like pizza, burgers & more
Einstein Bros. Bagels, Morgan University Center, serving fresh coffee and sandwiches all day
Elements Cafe, Sundquist Science Complex, sandwiches, coffee, drinks and more
The Peay Pod, The Knight Stand & The Hand Stand, Conveniently located, campus C-stores offer grab and go options.
Campus Police is a full service law enforcement agency. The officers are certified
by the State of Tennessee and possess full police authority.
Campus Police offices are located in the Shasteen building behind the football stadium
on Summer Street. Policing services are provided 24 hours a day on a year round basis.
APSU Police have an excellent working relationship with Clarksville P.D. and Montgomery
County Sheriff’s Dept.
The Campus Police philosophy is to provide for the safety of the faculty, staff, and
students to enhance the college experience and facilitate a learning environment.
Campus Emergency Broadcast System:
During an emergency affecting the campus, Campus Police will sound an audible siren.
The voice message directs people on where to go. The Austin Peay RAVE text alert
system is also used to provide directions for safety. Sign up for RAVE at the RAVE alert Website. Some examples of the usage would be tornadoes, and an on-going criminal incident
affecting the campus. If the APSU community see anything suspicious, a person or activity,
contact Campus Police at 221-7786.
Emergency Telephones/Blue Boxes:
Emergency telephones are found in many locations around campus. If there is an emergency,
simply press the button on the callbox. This will immediately connect with a dispatcher.
The dispatcher will send the appropriate agency to respond. Emergency telephones can
also be used to request the security escort service.
Security Escort Service:
For the safety of the campus community, APSU Campus Police/Public Safety Office’s
Student Patrol provides a security escort service within the confines of the campus.
The security escort service operates 24/7.
Motorist Assistance Program (MAP) Services:
Public Safety provides a variety of services to assist motorists at APSU. Public Safety
provides this service 24/7.
Jump start: Provided to those vehicles with a dead or weak battery.
Gas: An officer will provide a gas can and transportation to a service station so
you can obtain gasoline for your vehicle.
Water: provided for a vehicle that has overheated.
Wrecker: Should you need a wrecker, Campus Police will wait with you until the tow
Obtain crime prevention information and get free engraving service for valuables.
Anyone may send ANONYMOUS texts or picture messages to Campus Police at 931-494-6672.
All students on main campus are required to have a parking decal for the vehicle they
operate. All parking on campus is marked with lines. Areas not marked with lines are
not parking spots.
What if I get ticketed on campus?
If you are ticketed for one of the following parking violations, you will be responsible
for paying the fine.***
Unauthorized parking in visitor, maintenance or emergency vehicle space: $35.
Unauthorized parking in disabled parking area: $200. Appeals are not allowed for ADA
Possession/use of a forged/altered/lost/stolen decal or permit: $25 and revocation
of parking privileges for remainder of semester/term.
All other parking fines: $25.
Students, faculty and staff who wish to appeal shall do so by clicking on "Appeal"
from the campus police website or by going to apsu.t2hosted.com.
Where am I authorized to park?
To find the current parking map online, follow these steps:
***All visitors to APSU must get a visitor’s pass from Campus Police before parking
on campus. Fines may be updated.
The Austin Peay State University Little Govs Child Learning Center provides childcare
services for APSU students, staff and faculty as well as children in the community.
The center's primary objective is to promote the continuous well-being of the children
in order to meet their social, emotional and cognitive needs. The APSU Little Govs
Child Learning Center believes that children learn through play. Play is the avenue
through which children learn to reason, develop language, gain social skills and naturally
learn to deal with the world around them.
The Little Govs Child Learning Center is located in the Sexton Building on Eighth Street
and serves children from ages 2 to 5 years. Feel free to stop by the center for a
Please visit our websitewww.apsu.edu/clcfor more information about the Little Govs Child Learning Center.
Facts about the Child Learning Center:
Licensed by the Tennessee Department of Human Services with a 3-STAR Quality Rating
rating and a Gold Sneaker Facility
Provides full-time and part-time care
Promotes health and safety for the children
Austin Peay students enrolled on the main campus are admitted free to all Austin Peay
athletics sponsored events. For football, men's basketball and baseball contests,
students must present their valid ID at the proper gate to gain admittance. For all
other Austin Peay athletics sponsored events seating is general admission and no ID
is necessary to enter the facility.