Employee Resources
Procurement and Contract Services Manual
The University is committed to obtaining the best value for money and maintaining the highest standards of efficiency and integrity in purchasing goods and services. All staff who commit expenditures must be aware of the obligations placed upon them and comply with the University's Procurement Policy, Procedures, Guidelines, and State of Tennessee Rules.
The Procurement of goods and services must be through a Purchase Order (via Requisition in Govs e-Shop) or on a University Corporate Card, where applicable.
The following guidelines should be considered when purchasing goods/services and will allow you to select the best procurement route.
Identify the need for the goods/services:
- Has a genuine business need been identified?
- Is the financial impact of the purchase understood?
- Has the funding been identified for the purchase?
Identify the source for the goods/services:
- What do I want to buy?
- Who will provide this?
- When do I need to purchase by?
There are national, regional, and local agreements that Procurement Services and the State of Tennessee have negotiated.
Should you have a requirement for goods/services not covered by an agreement, thresholds are used to determine the appropriate procurement method.