Frequently Asked Questions

Admissions Questions

Where should I send my documents?
Please submit all electronic documents through the Document Upload Portal.

Any paper documents can be mailed to:
Austin Peay State University
Office of Graduate Admissions
PO Box 4458
Clarksville, TN 37044

*The Office of Graduate Admissions must receive all official documents from the issuing institution.

How can I upload the documents required for admission?
The document upload process instructions can be found on the Document Upload page.

When is the application deadline?
Application deadlines vary by term and program. You can find an up-to-date list of application deadlines on the Application Deadlines page.

Can I start my program without turning in one of the required documents?
The Office of Graduate Admissions must receive all required documents before making an admission decision.

Can I be conditionally admitted?
The College of Graduate Studies allows applicants to be conditionally admitted pending official copies of items for which an unofficial copy was submitted. This most often applies to test scores and college transcripts.

Who should my letters of recommendation come from?
Letters of recommendation are preferred from your professors; however, if you cannot attain letters of recommendation from your former professors, professional references will be accepted (e.g., supervisors, managers, employers).  The recommender must sign all letters of recommendation.

When do I have to fill out an application for readmission?
Any student who has not attended Austin Peay State University for one calendar year or more needs to apply for readmission. The application for readmission can be found on the Apply for Graduate Admission portal.

*There is no fee required for an application for readmission.

When will I be able to review my application status?
You will be able to review your application status once your application for admission has been processed. It can take 3-5 business days for our office to receive your application once you submit it. Please allow 7-10 business days for processing once we receive your application.

How can I check my application status?
Instructions for reviewing your application status can be found on the Check My Application Status page.

How can I move my application to a different term?
If your application is less than one year old, you can move it to a new term using the Admissions Application Update form. If your application is more than a year old, please complete a new Application for Graduate Admission.

New Student Questions

Who should I contact for . . .

It says I’m out-of-state, but I should be in-state?
Please contact the Office of Graduate Admissions at gradadmissions@apsu.edu to resolve this issue.

Current Student Questions

If I sit out a semester, what do I need to do to register for classes again?
If you have taken classes within the past calendar year, you will need to contact your academic advisor for advising and register for classes using OneStop.

If you haven't taken classes in more than one calendar year, please submit and Application for Readmission.

Where do I turn in my Program of Study?
A program of study is automatically created when a student applies for admission (and is accepted). The program of study is located in the students DegreeWorks

How do I change my Program of Study?
After consultation with your academic advisor, complete a Change of Program of Study form.

How do I add or drop a class?
You can add or drop a class on OneStop. For help with this, please contact the Office of the Registrar.

I missed registration, how do I add a class late?
You can add a class late using the Late Add page on OneStop. For help with this, please contact the Office of the Registrar.

How do I change my concentration within my current program?
Contact the graduate program coordinator of your program and complete a Change of Program of Study form.

How many “Ws” can I have?
A student who receives 4 Ws will be placed on Academic Probation. If a 5th W is received, he/she will be suspended for one academic semester. More information on this policy can be found in the current Graduate Bulletin (linked in the menu above).

How should my thesis/dissertation/field study be formatted?
Please follow the most recent Thesis/Dissertation Preparation Guidelines when preparing your document. These instructions can be found under "Current Students" and then under "Doctoral Student Research Guidance" or "Masters Student Research Guidance." The University uses ProQuest for all thesis/dissertation/field study submissions.

My thesis/dissertation/field study is ready for binding. What do I do now?
Please follow the instructions above. The University uses ProQuest for thesis/dissertation/field study submissions; binding can be purchased through ProQuest.

Graduate Assistant (GTA, GRA, GAA) Questions

Do I report for work if the University closes?
When the University is closed due to inclement weather or natural disaster, Graduate Assistants who are scheduled to work during the declared times of closing will be granted time off from work with pay and not required to fulfill any missed hours.

What is my Banner/A Number?
Your Banner number is your Student ID number. The number begins with the capital letter “A” followed by a series of 8 numbers.  If you need assistance with your Student ID, please contact the Graduate Admissions Office.

Who is the Graduate Program Coordinator of my graduate program?
Your graduate program coordinator is assigned through your department of study. You must be advised by your graduate program coordinator (or designee) before you can register for your graduate courses. Your graduate program coordinator can answer all of your questions related to specific details about your coursework and departmental requirements.

How do I receive a Govs ID Card?
To receive a Govs ID Card you must be currently registered for classes. You must show a picture ID such as a driver’s license or passport. ID cards can be obtained through the Facilities Office in the Morgan University Center.

What can I do with my Govs ID Card once I receive it?
The Govs ID card is your lifeline to campus life. If you put money on your card (Govs Bucks), you can make copies at the library and spend them in vending machines or at any food venue on campus. Your residential or commuter meal plan is included in your Govs Card. Your card also allows you to check out items in the library,  access facilities after hours (with special permission), and attend athletic events. In addition, you can access your U.S. Bank checking account by using your Govs ID Card as your ATM and PIN-based debit card.

Where do I park on campus?
Student parking decals are available at Public Safety/Campus Police located in the Shasteen Building. When applying for a decal, you must register your car through OneStop. Once registered, you must go to the Shasteen building and present your current APSU ID and A number. Parking fees are paid with student fees that are included in your tuition. GAs are not given a special parking decal.

Does the GA scholarship cover my textbooks?
Currently, there are no monetary provisions to assist GAs in purchasing textbooks.