2019-20 Student Handbook & Calendar
The Financial Services section includes the following:
You may review your financial aid eligibility by following the steps below:
- Go to onestop.apsu.edu.
- Log in to AP OneStop using your username and password. If you have NEVER used the OneStop system, your password is Ap followed by your six-digit date of birth (Apmmddyy).
- Select “Web Self Service.”
- Select “Financial Aid and Veterans Affairs.”
- Select “Eligibility.”
- From the drop-down menu, select the aid year for which you are checking eligibility. There are three tabs that will help you understand your eligibility. These tabs are explained below:
- Student Requirements
- Unsatisfied student requirements will need to be addressed as soon as possible. Unsatisfied student requirements are the No. 1 reason financial aid does not post to your student account. Not all students will have requirements; however, it is important that you check often.
- Satisfied student requirements will allow you to view whether the submitted documents are being reviewed, completed or denied.
- Common holds are loan defaults, satisfactory academic progress violations and transfer monitoring holds. You will need to clear any holds on your account before your financial aid can be processed. Transfer monitoring holds are the only exception; these holds will be canceled after seven days.
- Academic Progress
- The status of academic progress is based on your academic performance for each term you are enrolled. Progress toward the completion of your program of study or poor academic performance can affect eligibility.
Accept your Financial Aid Award Offers
- Click on “Financial Aid and Veterans Affairs” tab.
- Select “Award.”
- Select the “Award for Aid Year.”
- Select “Accept Award Offer.”
- Use the drop-down menu to “Accept” or “Decline” each award amount or change the amount you are requesting. Keep in mind this is the amount for the entire academic year.
- Once you have entered your decisions, select “Submit Decision.”
Report Additional Resources
- If you are receiving outside aid not listed on your award letter, you must complete the Additional Resources Form. Examples include outside scholarships, discounts or benefits.
- The form is located at www.apsu.edu/financialaid.
- Failure to report additional financial aid may result in an overaward and require you to pay back any excess funds you receive that exceed your cost of attendance.
For federal financial aid to pay for courses in the major, minor or other degree requirements, the course must be part of the program of study in the Degree Works system in AP OneStop. The U.S. Department of Education is requiring students enroll in courses that fulfill degree requirements. It is important for students to talk to their academic adviser to ensure they are enrolling in courses required for their degree. For more information, visit www.apsu.edu/cpos.
Financial aid is available in the form of scholarships, grants, loans and work-study. Federal government, the state of Tennessee, lending institutions, private agencies and postsecondary institutions may offer financial aid assistance. Most federal- and state-funded financial aid programs are awarded on the basis of proven financial need. Need is defined as the difference between the cost of attendance and the Expected Family Contribution (EFC). The EFC is determined by a standard formula established by the U.S. Congress. Financial aid does not always cover the cost of books.
It is each student’s responsibility to complete the Free Application for Federal Student Aid (FAFSA) online at www.fafsa.gov after Oct. 1. Other required forms may be obtained online at www.apsu.edu/financialaid. The student must reapply each academic year for financial aid.
- Grants: Based on financial need (exception: Teach Grant) and normally do not have to be repaid.
- Student Loans: Borrowed money that must be repaid beginning six months after graduation, or if no longer enrolled at half-time status. For more details, visit www.studentaid.gov.
- Parent PLUS Loan: Borrowed money that must be repaid beginning immediately from the time funds are disbursed or other payment plans are available.
- Federal Work-Study: Based on financial need. Student works on campus up to 20 hours per week.
- Scholarships: For information please visit the scholarship website at www.apsu.edu/scholarships.
- Students may accept their loans on AP OneStop.
- Parents applying for a PLUS loan will print application from www.apsu.edu/financialaid and submit to the financial aid office. Loan agreement is between the student and/or parent and the Department of Education.
- The master promissory note is required by the Department of Education.
- Entrance counseling is required before loan can be disbursed to student’s account.
- Academic progress is evaluated at the end of the fall and spring terms. Satisfactory academic progress must be met in order to be eligible for financial aid.
- Students must attend class.
- Students must maintain good academic progress in order to continue eligibility for financial aid, to include loans.
- Students can lose eligibility to receive aid based on poor grades or attendance.
- Review Satisfactory Progress guidelines at www.apsu.edu/financialaid.
|Undergraduate Students||Graduate Students|
|Full Time = 12+ hours||Full Time = 6+ hours|
|3/4 Time = 9 to 11 hours||3/4 Time = 4 hours|
|Half Time = 6 to 8 hours||Half Time = 3 hours|
|Less than Half Time = 1 to 5 hours||Less than Half Time = 1 to 2 hours|
NOTE: If students are awarded financial aid for full time and drop to 3/4 or part-time, they may be billed for the difference.
- The federal government randomly selects approximately 30% of all financial aid application files for verification of data.
- Students may be asked to provide the following:
- IRS tax return transcripts for parent and/or student
- Various verification worksheets
- Other information
- The student’s financial aid cannot be finalized until all verification documents are received.
Veterans Education Benefits Office assists active-duty service members, veterans, reservists, Guardsmen and family members with U.S. Department of Veterans Affairs education benefits and services. Austin Peay State University has VEBO at two locations. The Clarksville campus location is in the Ellington Student Services Building, room 202, (931-221-7760) and at the Austin Peay Center at Fort Campbell, Kentucky, in the Army Education Building 202, room 140, (931-221-1462). Students may contact either location for assistance with VA education benefits.
If students preregister, the bill is electronically sent to their AP email address approximately six to eight weeks prior to the first day of classes. Payment for the semester is due by the date shown on the bill (usually the first week of August for fall and the first week of January for spring). If tuition is not paid by the due date, classes will be dropped, students have to re-register for classes and a $50 late fee will be assessed. Dropped classes are not always available when re-registering. A copy of the tuition statement is available in OneStop.
Charges on the bill remain the student’s obligation unless they properly withdraw from the University. If students withdraw before the first day of class, they will not incur tuition liability. After the first day, students will be responsible for the charges in accordance with the refund schedule. Not attending class does not relieve the student from their financial obligation or entitle them to a refund. Students who have confirmed their registration must withdraw officially from the University if they decide not to attend. Withdrawals are handled by the Office of the Registrar at 931-221-7121 or online at www.apsu.edu/registrar. See www.apsu.edu/student-account-services for important dates. For appealing University fee decisions, visit www.apsu.edu/appeals.
Payments may be made online via OneStop or in person at the cashiers’ windows in Ellington from 8 a.m.-4:30 p.m., Monday through Friday. Checks/money orders should be made payable to Austin Peay State University. The student’s name and A-Number should be listed on any check, money order or correspondence. Installment plans are available during the fall and spring semesters.
The most common discounts are for dependents of public school teachers and state employees, retired state employees and for retired school teachers. If you are eligible for a discount, forms must be submitted by the last day of late registration. Students receiving financial aid deferments must turn discount forms in to the cashiers’ window by the last day of late registration. A new form is required each term. The fee discount program is not retroactive. For more information, visit www.apsu.edu/student-account-services.
Student Account Services is responsible for handling student accounts, which includes fee payments, placing charges and credits on accounts, answering inquiries about accounts, processing discount forms, preparing and disbursing student refund/balance checks and disbursing student paychecks. The office also prepares bills for student accounts and is responsible for the collection of past due accounts. The responsibilities of the office include accounting and reporting functions for Accounts Receivable and Perkins Loans.
APSU’s Student Account Services provides and maintains the official University accounting records and related systems of internal control in accordance with accounting principles, University policies and the requirements of the University Board, the federal government and external funding sources.
Confirmation of classes
Confirmation is necessary to prevent a student’s classes from being dropped. Even if a student’s account shows a zero or credit balance, they must complete the confirmation process to retain his or her classes. Students may confirm their classes by logging on to AP OneStop at onestop.apsu.edu.
General Campus Employment
On-campus employment, also known as general campus employment, is part-time work advertised by University departments. Students apply for general campus jobs through Career Services Jobs 4 Govs at www.apsu.edu/careers. To be eligible, students must be enrolled at least half-time, must have a 1.8 overall combined GPA (or higher as specified per position) and must apply and be selected for an open position. Federal law requires half-time enrollment for on-campus student employment eligibility. Student employees may be hired for a maximum of two jobs at any given time and are not to exceed 20 total work hours per week. Student employees are considered temporary, part-time employees. Contact Career Services at firstname.lastname@example.org or call 931-221-6544 to learn more.
During each semester, students may work a total of 20 hours per week. International students on F-1 or J-1 visas are never permitted to work beyond 20 hours per week while classes are in session. During breaks (winter/spring), all student employees may work up to 37.5 hours per week (up to 7.5 hours per day). During the summer, students who are enrolled in summer session(s) may work up to 20 hours per week. Students who are enrolled only for the upcoming fall session are permitted to work up to 37.5 hours per week (up to 7.5 hours per day). Students who are not enrolled for summer session(s) are subject to Social Security and Medicare tax withholding for employment during summer break.
Federal Work-Study Student Employment
Federal Work-Study is an employment program funded by the federal government to promote and encourage part-time employment of students to assist the University and its surrounding community. Federal Work-Study provides job placement for eligible students to earn money to assist with paying for educational expenses. Federal Work-Study is not available to pay registration, tuition or fees. Repayment of income earned through the Federal Work-Study employment program is not required.
To apply and determine Federal Work-Study eligibility, complete the Free Application for Federal Student Aid (FAFSA) at fafsa.ed.gov each year after Oct. 1. The priority deadline for campus-based aid is March 1 of each year. (March 1 is the date by which students’ financial aid files and all required documentations are completed).
If awarded Federal Work-Study, accept the offer online through AP OneStop within the 14-day time frame and complete all required paperwork. Schedule an appointment for job placement and information by calling the Office of Financial Aid at 931-221-7907.
Please note that Federal Work-Study students are not permitted to begin working (or training) before receiving an approval email from Human Resources.
Direct deposit your earnings by accessing Web Self-Service and entering your setup information. Select the “Employee” tab, “Pay Information,” “Direct Deposit Allocation” and “Update Direct Deposit Allocation.” Enter your financial institution information into the available fields. Confirm that the information is correct and select “Save.” For assistance, contact Payroll at 931-221-7465.
To maintain HOPE eligibility:
- FAFSA: Completing the FAFSA is the only way to apply, and must be submitted each year.
- Oct. 1: FAFSA opens at www.fafsa.gov.
- Maintain the enrollment status for which you were awarded. For example, if awarded for full time, you must maintain full-time enrollment.
- Cannot drop to part-time status without authorization from the Office of Financial Aid.
- GPA reviewed at 24, 48, 72, 96 and 120 attempted hours.
- Must maintain required GPA.
- Strict appeal process — most cannot be appealed — if scholarship is lost, it is typically lost for the remainder of a student’s enrollment.
- Seek tutoring assistance immediately if struggling academically.
- Students are responsible for knowing and understanding criteria for retaining the scholarship(s).
- Go to www.apsu.edu/scholarships/tn-education-lottery-programs/dont-lose-hope for additional information.
To remain eligible for the Tennessee Promise at APSU, students must complete the following:
- The Tennessee Promise service hours must be completed each semester by the deadline to remain eligible (please refer to TSAC Tennessee Promise checklist).
- Although the Tennessee Promise Scholarship is considered a last-dollar scholarship, it does not pay last dollar when utilized at a four-year institution. The scholarship only covers the average state community college costs of tuition and mandatory fees not met by gift aid from the Pell, TELS (including the HOPE scholarship, Access Grant, Aspire Scholarship, etc.) or TSAA programs.
- If a student’s gift aid amount exceeds the average community college tuition and mandatory fees, the student will not be eligible for a Tennessee Promise Scholarship payment at Austin Peay State University.
- Admitted to APSU seeking an associate degree. Students participating in athletics must declare a bachelor’s degree, per NCAA regulations, and are not eligible for the Tennessee Promise Scholarship.
- Enrolled full time, which is 12 credit hours or more for undergraduate students. Upper-division (3000-4000 level) courses cannot count towards the full-time eligibility requirement and are not eligible for payment under Tennessee Promise.
- This scholarship may be used for up to five semesters of assistance, provided continuing eligibility is met.
Tennessee Reconnect (Nontraditional Student Scholarship), Financial Aid and Scholarships, Ellington 216, 931-221-7907
Tennessee Reconnect is a last-dollar grant for adults to earn an associate degree or technical certificate, tuition-free. For more information, visit www.apsu.edu/scholarships/tennessee-reconnect or contact Financial Aid and Scholarships.
For current tuition and fee information, see www.apsu.edu/student-account-services.