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2021-22 Student Handbook & Calendar

Financial Services

Financial Services

The Financial Services section includes the following:

 

Check Your Financial Aid Status

Eligibility

You may review your financial aid eligibility by following the steps below:

  1. Go to onestop.apsu.edu.
  2. Log in to AP OneStop using your username and password. 
  3. Select “Web Self Service.”
  4. Select “Financial Aid and Veterans Affairs.”
  5. Select “Eligibility.”
  6. From the drop-down menu, select the aid year for which you are checking eligibility. There are three tabs that will help you understand your eligibility. These tabs are explained below:

Accept your Financial Aid Award Offers

  1. Click on “Financial Aid and Veterans Affairs” tab.
  2. Select “Award.”
  3. Select the “Award for Aid Year.”
  4. Select “Accept Award Offer.”
  5. Use the drop-down menu to “Accept” or “Decline” each award amount or change the amount you are requesting. Keep in mind this is the amount for the entire academic year.
  6. Once you have entered your decisions, select “Submit Decision.”

Report Additional Resources

  1. If you are receiving outside aid not listed on your award letter, you must complete the Additional Resources Form. Examples include outside scholarships, discounts or benefits.
  2. The form is located at www.apsu.edu/financialaid.
  3. Failure to report additional financial aid may result in an overaward and require you to pay back any excess funds you receive that exceed your cost of attendance.
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Course Choice Counts for Financial Aid

For federal financial aid to pay for courses in the major, minor or other degree requirements, the course must be part of the program of study in the Degree Works system in AP OneStop. The U.S. Department of Education is requiring students enroll in courses that fulfill degree requirements. It is important for students to talk to their academic adviser to ensure they are enrolling in courses required for their degree. For more information, visit www.apsu.edu/cpos.

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Financial Aid and Scholarships, Ellington 216, 931-221-7907

Financial aid is available in the form of scholarships, grants, loans and work-study. Federal government, the state of Tennessee, lending institutions, private agencies and postsecondary institutions may offer financial aid assistance. Most federal- and state-funded financial aid programs are awarded on the basis of proven financial need. Need is defined as the difference between the cost of attendance and the Expected Family Contribution (EFC). The EFC is determined by a standard formula established by the U.S. Congress. Financial aid does not always cover the cost of books.

It is each student’s responsibility to complete the Free Application for Federal Student Aid (FAFSA) online at www.fafsa.gov after Oct. 1. Other required forms may be obtained online at www.apsu.edu/financialaid. The student must reapply each academic year for financial aid.

Types of financial aid:

Other Important Loan Information:

Satisfactory Academic Progress for Federal Aid:

Enrollment Status:

Undergraduate Students Graduate Students
Full Time = 12+ hours Full Time = 6+ hours
3/4 Time = 9 to 11 hours 3/4 Time = 4 to 5 hours
Half Time = 6 to 8 hours Half Time = 3 hours
Less than Half Time = 1 to 5 hours Less than Half Time = 1 to 2 hours


NOTE: If students are awarded financial aid for full time and drop to 3/4 or part-time, they may be billed for the difference.

Verification:

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Veterans Education Benefits Office (VEBO), 931-221-7760, 931-221-1462

Veterans Education Benefits Office assists active-duty service members, veterans, reservists, Guardsmen and family members with U.S. Department of Veterans Affairs education benefits and services. Austin Peay State University has VEBO at two locations. The Clarksville campus location is in the Ellington Student Services Building, room 202, (931-221-7760) and at the Austin Peay Center at Fort Campbell, Kentucky, in the Army Education Building 202, room 140, (931-221-1462). Students may contact either location for assistance with VA education benefits.

 

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Payment Information, Student Account Services, Ellington 101/107, 931-221-6285

If students preregister, the bill is electronically sent to their AP email address approximately six to eight weeks prior to the first day of classes. Payment for the semester is due by the date shown on the bill (usually the first week of August for fall and the first week of January for spring). If tuition is not paid by the due date, classes will be dropped, students have to re-register for classes and a $50 late fee will be assessed. Dropped classes are not always available when re-registering. A copy of the tuition statement is available in OneStop.

Charges on the bill remain the student’s obligation unless they properly withdraw from the University. If students withdraw before the first day of class, they will not incur tuition liability. After the first day, students will be responsible for the charges in accordance with the fee adjustment schedule. Not attending class does not relieve the student from their financial obligation or entitle them to a refund. Students who have confirmed their registration must withdraw officially from the University if they decide not to attend. Withdrawals are handled by the Office of the Registrar at (931) 221-7121 or online here.  See www.apsu.edu/sas for important dates. For appealing University fee decisions, visit www.apsu.edu/appeals.

Payments may be made online via OneStop or in person (cash or check) at the cashiers’windows in Ellington from 8 a.m.-4:30 p.m., Monday through Friday. Checks/money orders should be made payable to Austin Peay State University. The student’s name and A-Number should be listed on any check, money order or correspondence. Installment plans are available during the fall and spring semesters.

Discounts
The most common discounts are for dependents of public school teachers and state employees, retired state employees and for retired school teachers. If you are eligible for a discount, forms must be submitted by the last day of late registration. Students receiving financial aid deferments must turn discount forms in to the cashiers’ window by the last day of late registration. A new form is required each term. The fee discount program is not retroactive. For more information, visit www.apsu.edu/student-account-services.

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Student Account Services

Student Account Services is responsible for handling student accounts, which includes fee payments, placing charges and credits on accounts, answering inquiries about accounts, processing discount forms, preparing and disbursing student refund/balance checks and disbursing student paychecks. The office also prepares bills for student accounts and is responsible for the collection of past due accounts. The responsibilities of the office include accounting and reporting functions for Accounts Receivable and Perkins Loans.

APSU’s Student Account Services provides and maintains the official University accounting records and related systems of internal control in accordance with accounting principles, University policies and the requirements of the University Board, the federal government and external funding sources.

Confirmation of classes

Confirmation is necessary to prevent a student’s classes from being dropped. Even if a student’s account shows a zero or credit balance, they must complete the confirmation process to retain his or her classes. Students may confirm their classes by logging on to AP OneStop at onestop.apsu.edu

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Student Employment on Campus

General Campus Employment

On-campus employment, also known as general campus employment, is part-time work advertised by University departments. Students apply for general campus jobs through Career Services Jobs 4 Govs at www.apsu.edu/careers. To be eligible, students must be enrolled at least half-time, must have a 1.8 overall combined GPA (or higher as specified per position) and must apply and be selected for an open position. Federal law requires half-time enrollment for on-campus student employment eligibility. Student employees may be hired for a maximum of two jobs at any given time and are not to exceed 20 total work hours per week. Student employees are considered temporary, part-time employees. Contact Career Services at careerservices@apsu.edu or call 931-221-6544 to learn more.

During each semester, students may work a total of 20 hours per week. International students on F-1 or J-1 visas are never permitted to work beyond 20 hours per week while classes are in session. During breaks (winter/spring), all student employees may work up to 37.5 hours per week (up to 7.5 hours per day). During the summer, students who are enrolled in summer session(s) may work up to 20 hours per week. Students who are enrolled only for the upcoming fall session are permitted to work up to 37.5 hours per week (up to 7.5 hours per day). Students who are not enrolled for summer session(s) are subject to Social Security and Medicare tax withholding for employment during summer break.

Federal Work-Study Student Employment

Federal Work-Study is an employment program funded by the federal government to promote and encourage part-time employment of students to assist the University and its surrounding community. Federal Work-Study provides job placement for eligible students to earn money to assist with paying for educational expenses. Federal Work-Study is not available to pay registration, tuition or fees. Repayment of income earned through the Federal Work-Study employment program is not required.

To apply and determine Federal Work-Study eligibility, complete the Free Application for Federal Student Aid (FAFSA) at fafsa.ed.gov each year after Oct. 1. The priority deadline for campus-based aid is March 1 of each year. (March 1 is the date by which students’ financial aid files and all required documents are completed).

If you are awarded and choose to accept Federal Work Study, accept the award within 14 days in AP OneStop. The Office of Student Financial Aid and Scholarships will be in touch with you to assign you to work in a department.

Direct deposit your earnings by accessing Web Self-Service and entering your setup information. Select the “Employee” tab, “Pay Information,” “Direct Deposit Allocation” and “Update Direct Deposit Allocation.” Enter your financial institution information into the available fields. Confirm that the information is correct and select “Save.” For assistance, contact Payroll at 931-221-7465.

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Tennessee HOPE Lottery Scholarship, Financial Aid and Scholarships, Ellington 216, 931-221-7907

To maintain HOPE eligibility:

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Tennessee Promise at APSU, Financial Aid and Scholarships, Ellington 216, 931-221-7907

To remain eligible for the Tennessee Promise at APSU, students must complete the following:

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Tennessee Reconnect (Nontraditional Student Scholarship), Financial Aid and Scholarships, Ellington 216, 931-221-7907

Tennessee Reconnect is a last-dollar grant for adults to earn an associate degree or technical certificate, tuition-free. For more information, visit www.apsu.edu/scholarships/tennessee-reconnect or contact Financial Aid and Scholarships.

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Tuition and Fees, Student Account Services, Ellington 101, 931-221-6285

For current tuition and fee information, see www.apsu.edu/student-account-services.

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