SAP Academic Review
Beginning with the Spring 2020 evaluations, the Satisfactory Academic Progress (SAP) Academic Review may be completed online. The form should solely be completed by a student’s academic advisor (or someone in the academic department capable of advising students).
Advisors may access the SAP Academic Review Form here by signing in with their OneStop credentials.
Students should review the SAP policy to understand the guidelines to maintain financial aid eligibility. Students could need the SAP Academic Review Form completed for a variety of reasons, including:
- They have not passed 67% of their courses
- They are in danger of reaching the maximum timeframe for their degree program
- The maximum timeframe is 150% of a degree.
- (Ex: a typical Bachelor's is 120 hours, so the maximum timeframe is 180 attempted hours)
- They were on a SAP academic plan and changed their degree program
- They were on a SAP academic plan and fell back into a failed status
The purpose of the form is to ensure a student can graduate within the maximum timeframe, while also identifying how many semesters the student would need if granted an approval on an academic appeal.
There are two sections on the form the advisor completes:
- Excludable credit hours.
- Exclude any course the student has attempted or passed that does not fulfill requirements
for his or her degree, including excludable military credit hours. You may not exclude
courses required for the degree, such as core courses, even if the student has had
the Fresh Start or Care Policy applied.
- Example: Student changes major from Psychology to Education. PSY 4150 does not apply towards current degree program and is excludable, unless it is used as an elective or substituted for a required course
- Courses with grades of W, F, FA, or FN may be excluded only if the course is not applicable
to the current degree program.
- Example: ENGL 1010 can be used to satisfy degree requirements. The student attempted the course three times. F grades were earned for the first two attempts, and a grade of B was earned for the third attempt. You would not exclude any of the 9 credit hours, because the course applies towards the degree and all three attempts were valid.
- Exclude any course the student has attempted or passed that does not fulfill requirements for his or her degree, including excludable military credit hours. You may not exclude courses required for the degree, such as core courses, even if the student has had the Fresh Start or Care Policy applied.
- Credit hours required to finish current program of study.
- Include currently enrolled hours and those needed during future terms
Once completed, the form is forwarded to the Office of Student Financial Aid and Scholarships for review. If approved, the student will be placed on an academic plan either until he or she graduates, or until a good standing SAP status can be reached.